Parish council minutes - 11th November 2003 - Okeford Fitzpaine, Dorset, UK

11th November 2003

Published unapproved for ratification at the December 9th meeting.

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OKEFORD FITZPAINE PARISH COUNCIL MEETING
HELD IN THE PAVILION ON TUESDAY NOVEMBER 11TH 2003
Present:- Cllr M Burt (chairman)
Cllr E Horton (vice-chairman)
Cllr A Buckley
Cllr R Corben
Cllr A Frampton
Cllr C Nelson
Cllr B Trowbridge
In attendance:- Mrs D Burt (clerk), Cllr M Bignell (NDDC) and five members of the public.
Before the meeting started the chairman asked everyone present to stand in silence for a few moments to remember those lost in conflict all over the world.
1) Apologies R Senner (Homewatch co-ordinator).
2) The minutes of the October 14thmeeting having been circulated to councillors and notice boards were taken as read. It was proposed by Cllr Frampton and seconded by Cllr Trowbridge that they be signed by the chairman this was agreed.
The chairman asked for a brief closed session at the end of the meeting to continue matters from the October closed session.
3) Points from the public relating to item 4 only None
4) Matters Arising
i) Recreation Ground
ï¶ Cllrs Frampton and Burt had installed the posts for the gates it was hoped that the gates would be fitted in the next week or two. Cllr Frampton felt that they should be locked when open to that end slam posts will be needed which will cost approximately ï¿½50. Also drop bolts will need to be purchased at an approximate cost of ï¿½15
ï¶ The Paint Research Council has confirmed that Isocyanate paint would be inert when cured and so would be safe to use on the seesaw. Children at the Youth Club had been asked whether the seesaw should be moved to Bowey Field when repaired, the majority wanted it to stay at the recreation ground. Cllr Mrs Buckley would get the school childrenï¿½s response later in the week.
ï¶ Cllr Mrs Buckley reported on the comparison she had made of the reports regarding the Disability Discrimination Act. She said that very little of the equipment or the access to it would be suitable for disabled use. Guidelines would be coming out next year and it was decided to wait until then to decide how the council could accommodate the new act.
ï¶ It was decided that new belts and blades should be purchased for the mower as spares. Cllr Frampton reported having painted the mower cover.
ï¶ The Yeatmanï¿½s planning inquiry would be on December 17th at the Pavilion.
ï¶ The Football Club had purchased blinds for the Pavilion and Mr Stephen Corben had fitted them.
ï¶ A local farmer had cut the hedges.
ii) Bowey Field
Mr Peter Potter had removed the mound of earth from the field at no charge. If it were decided to re-site the seesaw this would be a possible site.
iii) Chicken Processing Factory
ï¶ The Office of the Traffic Commissioner had sent the decision on the public inquiry ï¿½ part of which has been copied to councillors. There is general tightening up of conditions authorised lorries are not to be over 26 tonnes and there should be restricted movement of authorised vehicles particularly at weekends. The company has 28 days to appeal again the decision.
ï¶ Shillingstone Lane ï¿½ in a letter Mr Pitt-Kerby (NDDC) has said that this is subject to a report to cabinet and the findings would be made public in due course. Cllr Bignell reported that the cabinet had already met. The clerk to follow this up.
ï¶ Mr Thiel the production director of the Faccenda Group had responded regarding the request for meetings. He said that the company would be happy to meet as frequently as necessary
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ï¶ and first contact should be with the factory manager. After some discussion it was proposed by Cllr Horton and seconded by Cllr Trowbridge that a letter be sent thanking them and saying that when it was felt a meeting was necessary contact would be made with Mr Hack. A vote was taken 6 were in favour with 1 abstention the proposition was carried.
ï¶ One odour diary for the chicken houses had been received.
iv) The Pound
The second hand seat is in need of refurbishment. Taking into account the councilï¿½s public liability it was decided not to use it.
v) Travellers
Mr Evans (DCC) in an email said that the travellers needed to be moved from Conygar as quickly as possible as work was about to start on the site.
The ODPM had sent a copy of ï¿½Managing unauthorised camping operational guidance ï¿½ a consultation paper, also an apology to the council for being left off the first consultation list. The chairman had read and would respond.
The picnic site at Bulbarrow had now been vacated photoï¿½s of the mess left had been sent to the ODPM and Robert Walter MP.
There had been no response from The Police about the encampment on the Belchalwell road the clerk to write again.
vi) Extension of 30mph speed limit
DCC has a backlog of these sorts of jobs but there is now special task force to deal with them, the job will be done as soon as possible.
vii) Fiddleford drainage/bridge
DCC has now completed work on the bridge parapets. Item discharged.
viii) Speeding vehicles ï¿½ The Hollow
The chairman met with Mr Mackle and Cllr Campbell (DCC) on site. Mr Mackle felt that moving the speed limit signs would be dangerous, the chairman suggested yellow rumble strips and slow signs would be a useful alternative, Mr Mackle agreed that this sort of work could be done relatively quickly. It was proposed by Cllr Frampton and seconded by Cllr Trowbridge that DCC be asked to carry out this work, a vote was taken 6 were in favour with 1 abstention the proposition was carried.
ix) Land to east of recreation ground
Details of Mr Muirï¿½s proposals had been circulated last month.
There was concern about the creation of a right of way over parish land and discussion as to whether a permissive path would be acceptable. Cllr Trowbridge was totally opposed and was concerned about the future of the recreation ground in regard to allowing access to the proposed footbridge. Cllr Corben said that there was already an access to the land and was reluctant to give a further right of way to it.
It was proposed by Cllr Horton and seconded by Cllr Mrs Buckley that legal advice be obtained before any decision was made a vote was taken 5 were in favour 2 against the proposition was carried. Cllr Trowbridge and Cllr Corben voted against the proposition.
x) Any Other Matters Arising
Cllr Horton reported that he had responded to the ANOB consultation document on his own behalf.
Cllr Nelson left the meeting at 8-36 pm.
5) Correspondence
ï¶ DCA ï¿½ notification of new community development worker Hugh de Iongh.
ï¶ Dorset ANOB partnership ï¿½ annual forum Nov 12th
ï¶ DSAA ï¿½ requesting donation. The clerk reported that ï¿½50 was given from s137 last year. It was proposed by Cllr Burt and seconded by Cllr Frampton that ï¿½50 be given from the s.137 budget, this was agreed.
ï¶ DAPTC ï¿½ circular 22 planning changes.
ï¶ Environment Agency ï¿½ flood wardens role seminar Nov 26th ï¿½ Cllr Frampton took details.
ï¶ National Wind Power ï¿½ visit to a Newquay wind farm Nov 18th ï¿½ Cllr Burt took details.

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ï¶ Planning inspectorate ï¿½ (Countryside & ROW Act 2000) – appeal by Emma West, land at Hibbett Bottom and J M Trowbridge land at Bell Hill. After some discussion it was proposed by Cllr Horton and seconded by Cllr Frampton that the council make no further representation a vote was taken 5 were in favour with 1 abstention the proposition was carried.
ï¶ DCA ï¿½ questionnaire.
6) Representatives Reports
Homewatch ï¿½ (via the clerk) Richard Senner had attended a meeting at Sherborne. At this time of year garages are vulnerable because of storage of presents and alcohol.
School Governors ï¿½ Cllr Mrs Buckley will be looking at the IEPï¿½s of the SEN children shortly.
F.L.O. ï¿½ Cllr Horton reported that he had written to DCC ROW about footpaths 1 and 48 being overgrown but as yet nothing had been done. He also said that some paths were in of need signing.
Local public transport ï¿½ Mrs Calcott reported that there were changes to the bus services new timetables were in the shop and a piece would be put in the parish magazine.
Village Hall Management Committee ï¿½ Cllr Burt reported that the planning application for renewal of planning permission for an extension had been granted but that the permission to remove a cherry tree had been rescinded. The management committee had not yet met to discuss this.
7) District Councillors Report
Cllr Bignell reported on the new licensing laws relating to NDDC.
8) Points from the Public
Mr Gillingham thanked Cllrs Trowbridge and Corben for supporting the village in the matter of Mr Muirï¿½s plans.
9) Proposal to put posts around the green area ï¿½ Belchalwell
Mr Orriss who maintains the green area had spoken to DCC who had no objections to posts being erected so long as they did not have to pay. The cost would be approximately ï¿½50 for the posts Mr Orriss has said that he will erect them. It was proposed by Cllr Corben and seconded by Cllr Mrs Buckley that posts be bought this was agreed.
10) Financial Matters
To pay:-
BWBSL ï¿½ water 80.50
NDDC ï¿½ RoSPA playground inspection 127.25
DSAA Trust (s.137) 50.00
M A Thompson ï¿½ grass cutting 275.00
Mrs D Burt ï¿½ clerkï¿½s salary two months 514.46
expenses two months 17.96
plus invoice B & Q for tarmac 10.02 542.44
It was proposed by Cllr Frampton and seconded by Cllr Horton that these be paid this was agreed.
The clerk presented the 2nd draft of the 2004/2005 precept with the amendments agreed at the last meeting. It was proposed by Cllr Horton and seconded by Cllr Frampton that this draft be accepted this was agreed.
The clerk reported having received a donation of ï¿½10 from R Corben.
11) Planning Matters
a) applications 2/2003/1038 ï¿½ Mr & Mrs Danning, 33 Nether Mead ï¿½ erect attached garage and store. NO OBJECTIONS
2/2003/1052 ï¿½ Mr S Smith, Kingstag. 14 Castle Ave ï¿½ 1st floor side extension. NO OBJECTIONS
adj parish comments 2/2003/1050 ï¿½ Broadoak Storage ï¿½ OS 9822 & 8712 Broad Oak ï¿½ 1 dwelling and double garage. It was proposed by Cllr Trowbridge and seconded by Cllr Horton that the council objects on the grounds of sporadic development and setting a precedent a vote was taken 4 were in favour with 2 abstentions the proposition was carried.
2/2003/1064 ï¿½ Mr J Ricketts, Brambles, Back Lane ï¿½ two storey rear extension. NO OBJECTIONS

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b) decisions
2/2003/9122 ï¿½ Hillside, Back Lane ï¿½ demolish cottages & outbuildings REFUSED
2/2003/0818 ï¿½ Hillside, Back Lane ï¿½ erect 5 dwellings, create vehicular access REFUSED reasons – out of keeping, harmful to character of conservation area and AONB, lacks adequate width, sub standard junction.
2/2003/0836 ï¿½ Barkhill View, The Common ï¿½ single storey extension and garage GRANTED
2/2003/0837 ï¿½ Primrose Cottage, Belchalwell ï¿½ erect conservatory GRANTED
2/2003/0747 ï¿½ Village Hall ï¿½ renewal of pp 2/1998/0348 ï¿½ erect extension GRANTED
Conditions as before but permission to remove cherry tree rescinded.
2/2003/0827 ï¿½ Brambles, Back Lane ï¿½ two storey rear extension REFUSED
reasons ï¿½ harmful to appearance of building & character of conservation area and ANOB.
2/2003/0248 (outline) ï¿½ Former Forge Garage, Forge Bungalow & Edelweiss, Highbench ï¿½ demolish buildings develop land for residential purposes REFUSED
reasons ï¿½ fails to make provision for affordable housing.
c) other
A copy of a letter objection sent to NDDC regarding planning application 2/2003/0974.
12) A.O.B. none
13) The next meeting will be on December 9th in The Pavilion, Castle Lane at 7-30 pm.
Following this meeting there will be pre Christmas refreshments.
The chairman thanked the public for attending and asked them to leave so that the council could go into closed session.

Closed session separate sheet p397a

There being no further business the chairman closed the meeting at 9-40 pm.