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Action
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5. GRANTING OF DISPENSATIONS: None
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6. District & County Councillors’ Report: Cllr Cox had sent the following email:
I would like to invite you to the Autumn Divisional meeting to be held at 7.00pm on 22 October 2014 at the Reading Rooms in Milton Abbas. Following on from the last meeting the main topic will be the Winterborne Finger Post project which seemed a beneficial way of spending all or a major part of the divisional allowance for this year. The AONB Team are already working with some PCs and I hope to have feedback at the meeting on how these are progressing. We will be going around the division before the meeting to look at those that have been brought forward for consideration and will report back in October.
The contribution from the allowance has to be match funded by either the Parish and/or other sources. I appreciate that not all parishes will have funding immediately available but if they commit this year it may be possible to carry forward some of the allowance.
The Highways Team will also be attending but if there is anything else you want on the agenda please let me know as soon as possible so that I can ask the relevant officer to attend if possible. Cllr Fox advised that she was unaware that the repairs to the fingerposts would need to be match funded. Cllr M Burt felt that the cost was going to be more than expected. He added that if match funding was required then the cost ought to be known. The Clerk was asked to respond to the email asking for an approximate cost of the works. Cllr D Burt enquired if this work was the responsibility of the County Council. Mr M Burt advised that there was no legal requirement for this work to take place. Cllr Paine suggested asking local businesses to sponsor the fingerposts. Cllr Burt agreed to raise this at the Divisional meeting.
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Clerk to
respond to
Cllr Cox’s
Email. requesting costs.
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7. MATTERS ARISING
7.1 Poultry Farm, Shillingstone Lane: Lone Star Land LLP: N.F.T.R.
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7.2 Recreation Ground/Pavilion to include Recycling Centre Items:
The Chairman thanked Cllr S Corben for painting the cupboard and for a great job painting the inside of the pavilion. Cllr S Corben advised that he had cemented the steps back in place. He added that he had purchased paint to finish of the pavilion and radiator paint. He advised that the Parish Council had been offered a second hand fridge for the pavilion but unfortunately it was too big to fit under the counter and it would not be a good idea to place it next to the cooker, therefore it was unsuitable. He advised that a new fridge would cost in the region of £120. The Chairman proposed the purchase of a new fridge, this was seconded by Cllr D Burt and agreed by Council.
Cllr S Corben advised that he had ordered new toilet seats for the toilets and that the old doors had been sold at the recent Okeford Auctions and had raised £16. He added that 2 windows in the main room and 1 in the kitchen had blown. He was asked to obtain a quotation for replacement windows. Cllr Frampton volunteered to carry out painting of the outside of the pavilion.
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Cllr S Corben to purchase fridge and obtain a quotation for replacement windows.
Cllr Frampton to paint the outside of the pavilion.
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7.3 Bowey Field: Cllr Burt advised that the Bowey Field group had shown an interest in purchasing a picnic bench and were trying to decide if a wheelchair access one would be preferable. Cllr Burt thought that a wheelchair access recycled plastic bench would be the best option. This would need securing to the ground. Cllr Frampton advised that there was a problem of dog fouling, especially on the childrens play area. Council discussed the signage at the field and Cllr Burt agreed to look for photographs of the old signage. Cllr S Corben suggested paying to have leaflets delivered with the Blackmore Vale, he agreed to produce the leaflets.
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Cllr Burt to look for Photographs of old signage.
Cllr S Corben to produce leaflets.
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7.4 Village Hall Extension and Car Park: Cllr Burt advised that the Village Hall committee were considering the installation of a 10Kw solar panel, the cost of which would be put into the grant application. This panel would reduce the cost of electricity to the Hall and also put some electricity into the national grid. He agreed to contact the suppliers to obtain a quotation.
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Cllr Burt to obtain quote for Solar Panel
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7.5 Community Planning: The Chairman and Cllr Fox discussed the first meeting of the Neighbourhood Planning Steering Group and agreed to hold the first meeting of the group at 7.00pm on 18 September 2014 at the Pavilion. The Chairman agreed to inform the other members of the group of this date. The Chairman advised that he would have a copy of a completed Neighbourhood Plan from Wiltshire to help with the process.
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Cllr Burt to advise other member the date for the meeting.
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7.6 Belchalwell & Fiddleford Items: N.F.T.R.
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7.7 Land at top of Back Lane: N.F.T.R.
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7.8 Land at bottom of Okeford Hill: Cllr Burt advised that some items had recently been removed from the site.
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7.9 Okeford Fitzpaine Housing Survey Results: Cllr Burt advised that he had attended the recent Development Management meeting at NDDC where the replacement of commercial units with affordable housing on the old Feccenda site was discussed. He advised that the Committee had asked the applicant to either remove or replace one of the units for a smaller unit due to its proximity to the boundary which would have required an obscure window in the back bedroom.
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7.10 Draft Core Strategy: N.F.R.T.
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7.11 Castle Lane Footpath: The Clerk advised that the following email had been received from Mrs McGowan, DCC: Hopefully the issue regarding a residents retaining structure has been resolved. I directed your enquiry to Blair Turner, who is the engineer that was allocated to progress the feasibility study for Castle Lane, and I believe he was able to advise the resident accordingly. The feasibility study is now well underway. It was Blair’s priority 2 project, but he has recently completed his top priority project, so he is now working on this one.
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7.12 Museum/Bus Shelter: Cllr Frampton advised that he had contacted A J Corben who was unable to complete the work on the Museum due to other work commitments. Cllrs M Burt and A Frampton agreed to carry out the work to install new guttering, replace the facia board and possibly install eaves protectors.
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Cllr M Burt and Frampton to work on Museum
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7.13 Darknoll Lane: The Clerk advised that the following email had been received from Mrs McGowan, DCC: The request to investigate the condition of Darknoll Lane was passed onto the Countryside Rangers team, shortly after our site visit with Mr Burt. Unfortunately the team has been completely swamped because they have recently taken on a new responsibility for maintaining the Highway Verges. Consequently all other improvement requests were put on hold. I understand that the situation is easing as the team have taken on more staff, but, despite numerous requests, I still have no news regarding progress at Darknoll Lane and several other similar improvements that I have asked them to investigate. We have now requested a meeting with the Head of the Countryside Service as a matter of urgency to try to resolve this back-log of work. The Clerk was asked to write to the Highways Department informing them of the problem.
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Clerk to write to the Highways Department
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7.14 Old Orchard, Mary Gardens and other areas of grass: The Clerk was asked to write to NDDC asking for an update.
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Clerk to write to NDDC for update.
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7.15 Track on Okeford Hill: It was proposed by Cllr Fox that this item be discharged from the agenda, this was seconded by Cllr Paine and agreed by Council.
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7.16 Fingerposts: N.F.T.R.
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7.17 New Gate on Okeford Hill: Following discussion it was agreed that the new gate had been installed for safety and did not hinder the use of the footpath. It was proposed by Cllr Fox that this item be discharged from the agenda, this was seconded by Cllr Paine and agreed by Council.
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7.18 Fire Safe: Cllr D Burt advised that a new fire safe would cost in the region of £250-£300. Cllr M Burt agreed to look at the fire safe held by the CAB to see if this could be removed and re-installed at the pavilion.
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Cllr M Burt to look at Fire Safe held at the CAB Office.
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7.19 Parish Council Photograph: It was agreed that the Clerk would take the new Parish Council photograph at the next Parish Council meeting.
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7.20 Review of Okeford Fitzpaine Football Club Alcohol Licence: Cllr M Burt advised that there had been no complaints received by the Parish Council. He proposed that the alcohol licence be allowed to continue for a further 12 months, this was seconded by Cllr D Burt and agreed by Council.
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7.21 200 year Celebrations of Okeford Fitzpaine Primary School: Cllr M Burt advised that he had attended a number of meetings and the school had requested that the Parish Council provide the funding for celebration mugs, although the costing of the mugs had not yet been finalised. Council agreed to set aside funding to cover the cost of celebration mugs for the current children of the school and pre-school group only. Council agreed that if any further mugs were required then the school must fund them.
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7.22 Any Other Matters:
Shillingstone Lane: The Clerk advised that she had written to DCC and Wessex Water advising them of the surface watering Shillingstone Lane. Wessex Water had responded that an engineer would attend site to check if the problem was caused by their water assets. No response had been received from DCC. The clerk was asked to write to DCC and Wessex Water for an update of the situation.
Sign on the Cross: Cllr Burt advised that he had checked with the resident and established he did not have the missing sign. The Clerk was asked to contact the relevant department to obtain a replacement.
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Clerk to write to DCC and Wessex Water.
Clerk to write to NDCC.
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8. PLANNING MATTERS:
8.1 Applications: 2/2014/0867/HOUSE – The Paddock, Fiddleford, Sturminster
Newton. DT10 2BX – Extend existing garden decking and erect summerhouse. Following discussions Cllr R Corben proposed no objection, this was seconded by Cllr Paine and agreed by Council.
2/2014/0900/CPE – Longacre, Fifehead Common To Garlands Lane – Lane, Okeford Fitzpaine,Dorset, DT11 0RT – Application for a Certificate of Lawfulness to continue occupying dwelling in breach of agricultural occupancy Condition No. 2 of Planning
Permission No. O/A 509619 dated 27 February 1965. Following discussions Cllr R Corben proposed no objection, this was seconded by Cllr Fox and agreed by Council.
2/2014/0454/PLNG – Well Cottage Higher Street Okeford Fitzpaine Blandford Forum Dorset – Erect replacement chimney on side elevation (demolish existing chimney). Following discussions Cllr Paine proposed no objection, this was seconded by Cllr D Burt and agreed by Council.
2/2014/0932/CPE – Land At Wessex Park Homes Shillingstone Lane Okeford Fitzpaine Dorset DT11 0RB – Application for a Certificate of Lawfulness for Existing Use to continue
setting out the access works, build up the access way construction, connection to, install kerb laying handcore and tarmac to base level and new surface water drainage. Following discussions Cllr Frampton proposed no objection, this was seconded by Cllr Fox and agreed by Council.
8.2 Decisions: NONE
8.3 Any other planning matters: Cllr Burt asked if the current method of dealing with Planning Applications was acceptable to the Council or if any Councillor wanted to take on the role of looking at planning application before the meeting. Council agreed to carry on with the current method to ascertain if this was sufficient.
8.4 Updates: Gypsy & Travellers Sites – Cllr Burt asked if there had been any response to the emails from DCC which clearly stated that this site could not be used for an authorised gypsy and traveler site due to the covenant on it, which were passed to Mr I Smith, NDDC. The Clerk advised that no response had been received. The Clerk was asked to write to Mr Smith explaining that this site should not be added to the consultation due to the covenant and adding that to do so would be a waste of taxpayers money. The Clerk was asked to write to Cllr Burch asking why there was a document being circulated stating that the Parish Council had been consulted when this was not the case and also why NDDC were hiring the Village Hall to hold an exhibition on this issue without consulting the Parish Council.
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Clerk to inform NDDC of any comments.
Clerk to write to Mr Smith and Cllr A Burch.
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9. CORRESPONDENCE RECEIVED SINCE LAST MEETING:
CPEND Minutes 26 June 2014
Support for Neighbourhood Planning, Sarah Jennings, NDDC
The right for Parish Councils to sell electricity
NHS Information Event 9.30 am – 12pm Wednesday 3 September 2014
New legislation regarding the recording/filming of Parish and Town Council meetings
The Range of Descriptive Suffixes used on weekly planning lists
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10. REPRESENTATIVES REPORTS:
Rights of Way/Footpaths: N.F.T.R.
Football Club: Cllr S Corben informed the Council that the new football season starts this week.
Village Hall: N.F.T.R.
Community Group: The Clerk advised that the following report had been received from the Community Group: The Village Community Group worked tirelessly over the summer months to brighten up the village in order to compete in the Dorset Best Kept Village Competition. Mike Wood and Gail Morris will be attending the presentation at the Morden Village Hall on September 18th to find out the results. Even if we are not amongst the winners it was good to see a positive response from some villagers in support of this action. Thanks are expressed to all those who helped in the tidy ups and to those who donated towards the plants for the planters along the raised pathway and the cross and to Spectrum Housing for providing the planters at Ridouts and Mary Gardens. We will continue to keep the planters updated where possible and look for support from villagers in providing winter plants. The next function currently being organised is a Christmas Candlelit Concert to be held in the Church on Friday 19th December with music provided by DULCIMA and Gravellers. Details of this event will be circulated shortly.
DAPTC: Cllr Burt advised that the DAPTC had been working on proposals to put to DEFRA regarding LAG and what representatives should be appointed.
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11. POINTS FROM THE PUBLIC: None
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12. FINANCIAL MATTERS:
12.1 Accounts paid since last meeting: None
12.2 Accounts to be paid:
Mrs S Deary – Salary
£289.17 Chq No 833
Mrs S Deary – Printer Ink
£10.99 Chq No 833
Cllr A Frampton – Mower Repairs
£241.76 Chq No 834
Cllr S Corben – Paint
£25.97 Chq No 835
It was proposed by Cllr Paine and seconded by Cllr D Burt that these be paid. This was agreed by Council.
12.3 Annual Accounts: N.F.T.R
12.4 Any Other Financial Business: The Parish Council received a £75.00 donation from Okeford Auctions and raised £16.00 from the sale of the old pavilion doors.
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13. ANY OTHER BUSINESS: Cllr M Burt advised that work on the Stream at Bowey needed to be investigated. He added that installing concrete beams would hopefully stop the stream from chocking. He agreed to look into the costs of this work. Cllr D Burt suggested putting this into the precept for next year.
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Cllr Burt to look at costs for work on the stream.
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THE NEXT MEETING: The next Parish Council meeting will be held on Tuesday 7 October 2014 at the Pavilion, Castle Lane at 7:30 pm. The Chairman thanked all present and closed the meeting at 9.40pm.
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