6th January 2009

Published unapproved for ratification at the February 10th meeting
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MINUTES OF OKEFORD FITZPAINE PARISH COUNCIL MEETING
HELD AT THE PAVILION ON 6th JANUARY 2009

Present:- Cllr M Burt (chairman)
Cllr E Horton (vice chairman)
Cllr S Corben
Cllr A Frampton
Cllr M Paine

Also present:- Mrs D Burt (temporary clerk), and 3 members of the public.

1. APOLOGIES: Cllrs T Burt and R Corben (both working).

2. MINUTES: the minutes of the December 2nd meeting, having been circulated to Cllrs and notice boards, were taken as read. It was proposed by Cllr M Paine and seconded by Cllr S Corben that they be signed by the chairman, this was agreed.

3. POINTS FROM THE PUBLIC RELATING TO ITEM 5 ONLY None

4. DECLARATIONS OF INTEREST
Cllr M Burt as a member of the Village Hall Management Committee
Cllrs M Burt and E Horton as members of the DAPTC
Cllr M Burt – item 13 Financial Matters – related to a payee
Cllr M Burt as a member of CPEND and LDWG
Cllr S Corben as members of Okeford United Football Club
Cllr S Corben as potential member of Allotments Association
Cllr E Horton as member of NDDC Standards Committee

5. MATTERS ARISING
5.1 Recreation Ground/Pavilion
*Disabled entrance: The chairman had received a verbal estimate for digging out and relaying concrete outside the double doors of approximately £500 from Goddard Landscapes. Cllr S Corben said that he had arranged for the piece of aluminium to bridge from the door sill to the concrete and would try to get it by the end of the week. Building regulations have been arranged. It was proposed by Cllr Horton and seconded by Cllr S Corben that the estimate from Goddard Landscapes be accepted and they be asked to start the job as soon as possible, this was agreed.
*Baby changing facilities: the unit has now been fitted, the mirror had to be moved slightly but this shouldn’t cause a problem.
*Dumping of other (not recycling) waste: the chairman spoke to the policy manager NDDC about the sign who agreed to follow it up.
*Gas thermostat: the chairman reported that TES had fitted a thermostat but had put it in the wrong building, this should be rectified on January 7th.
*Light repair: the chairman had replaced a faulty light fitting in the Youth Club end of the Pavilion.
*Back door: Cllr S Corben reported that the back door needed adjustment and that he would do the necessary work.
*Extension: the chairman asked Cllrs to think about the way this project should go forward for discussion at the next meeting. If a contractor is employed funding will be essential - possibly via the Football Club and/or other sources. If it is a self help project funding will still be necessary but

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to a lesser degree and would mean a team of dedicated volunteers. If the latter option is taken up then it may be better to undertake the project in two stages ie stage 1 - the garage and storage space and stage 2 – the extension to the main pavilion.

5.2 Bowey Field
*Ownership sign: this needs to be erected.
*Swing seats: the chairman reported he now has two new swing seats which need to be fitted.
*Football match: Cllr S Corben reported that a group of people from Ibberton had asked to use the field on Boxing Day for a football match and tragically one person had died it is thought, from a heart attack.
*Goal Posts: Cllr Frampton had now finished repairs, some turf may be needed.
5.3 New Cross NFTR
5.4 Footway – Castle Lane: Awaiting response from DCC.
5.5 Community Planning: the chairman reported that a new initiative is being considered – Dorset Towns Forum to exchange best practice and information, £23,000 has been allocated to this.
5.6 Belchalwell & Fiddleford Items: the chairman reported that the grit bin is still full and appears not to have been used, whilst there he spread some grit on the road junction.
5.7 Parish Plan: Cllr Horton apologised for the delay in movement on the plan but said that he was shortly to have a meeting with two others of the steering group and would hopefully have progress to report by the next PC meeting. H e had talked with Simon Thompson from DCA who had copied him some completed plans and given information on possible sources of further funding.
5.8 Bus Shelter/Museum: NFTR
5.9 NDDC – Housing Allocations Policy: Janet Rees has now left NDDC and our letter had been passed to Joyce Guest to deal with. In her reply she said that personnel who dealt with the section 106 agreement have now left NDDC so it is unlikely that the reason consultation did not take place will ever be known. The demand for affordable housing in Okeford Fitzpaine was lower than the housing needs survey identified. More 2 bedroomed properties would have been appropriate although long term more bedrooms would be better. The new policy will be clearer on under-occupation on exception sites. Mrs Rees had taken legal advice and was assured that it is possible to give priority to people currently living or working in the village to properties on exception sites. Choice based lettings policy - recent Government guidance does not support the banding scheme. After some discussion on these and other points it was proposed by Cllr Horton and seconded by Cllr S Corben that a response is sent to Mrs Guest, this was agreed.
5.10 Blandford PACT and Homewatch: The chairman reported that he had had difficulty with the email and telephone answering system and was still waiting for a response, he would follow this up.
PC Mullins has been made aware of an incident involving youngsters vandalising litter bins at Bowey Field.
5.11 Allotments: Awaiting response from land owner’s agent.
5.12 Motor racing/paint balling on land above recreation ground: NFTR
5.13 Blandford Leisure Centre Action Group: NFTR
5.14 Prison Door at 75 The Cross: NFTR
5.15 Any Other Matters Arising: NFTR

6. OKEFORD HILL – SALTING/GRITTING
Following several accidents on Okeford Hill caused by ice during the recent cold spell the chairman and temporary clerk have been in contact with DCC requesting that the Hill be gritted on a regular basis, (correspondence had been copied to Cllr Mrs Cox). This follows on from correspondence in

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April of 2008 where the same request was made. The Highway Asset Manager, Mr Jon Munslow has responded saying that he does not propose to put Okeford Hill on the pre salting list because there is an alternative route. He said that if the Parish Council would like to place a salt bin for road users to ‘self help’ the County Council would keep it topped up with salt. He also said that pre salted routes are not signed as diversion routes. It was agreed to pursue this matter.
7. PLANNING MATTERS
7a Applications: 2/2008/1103 & /1104 – Mill Farm, Shillingstone Lane – WITHDRAWN
2/2008/1090 – Mr Morris, Sweetwell, Fiddleford – vary condition 7 on 2/2006/0195 re holiday accommodation. After some discussion it was proposed by Cllr Horton and seconded by Cllr Paine that there be no objection, this was agreed.
7b Decisions: None
7c Other: 2/2008/0697 – 19 Lower St. re: Refusal of permission to replace window frames like for like. A meeting took place with the chairman, vice chairman and the environment policy manager out of which came nothing conclusive but there may be room for the house owner and NDDC to come to some compromise.

8. LOCAL DELIVERY OF SERVICES NFTR

9. CORRESPONDENCE
9.1 Glasdon – catalogue
9.2 Lower St resident – re possible scam collection of clothing etc – Police informed no:6/278
9.3 DCA – Community News magazine
9.4 DAPTC – chief executive circular 16/08 – page 1 circulated to Cllrs
9.5 LINKs – December issue Your Voice on Local Health & Social Care
9.6 Local Works – info on Sustainable Communities Act Dorset wide public meeting January 16th 2009 – leaflet copied to Cllrs
9.7 Communities and Local Government – consultation document – Communities in Control: Real people, real power Code of recommended practice of local authority publicity A consultation (comments by March 12th)
9.8 Community.com – magazine
9.9 DCC – structural maintenance programme 2009-2010

10. REPRESENTATIVES’ REPORT
Okeford Fitzpaine Youth Club – Mrs Calcott asked if it would be possible for the Football Club to use the changing room to hold its Monday evening meetings so that the Youth Club can have use of both rooms as had happened in the past, Cllr S Corben said that would not be a problem.
ROW liaison officer – Cllr Horton reported that DCC was updating records and he had given Cllr Paine’s details.
Poor Lands Charity Committee – Cllr Frampton reported that the committee had awarded 15 donations of £15 for 2008. He said that there were some details which need to be sorted out, they were one trustee short and that the change of Parish Council representatives needed to be ratified, the clerk said that this could be done at the PC AGM.
Village Hall Management Committee – Cllr M Burt reported that there is a possible leak in the new gully, he would be able to clarify when it rained.

11. DISTRICT COUNCILLOR’S REPORT None
12. POINTS FROM THE PUBLIC
A member of the public was concerned that the changes in bus routes were causing difficulties for passengers as some connections were not working. It was agreed to write to DCC to express these concerns.
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13. FINANCIAL MATTERS
13.1 Accounts to pay:
Hags Play Limited - swing seats chq no 419 282.56
Total Energy Services - repair water leak chq no 420 63.62
Southern Electric - Pavilion DD 137.84
Muddyweb Ltd - website hosting 2008 chq no 421 60.00
(M Burt) Hart & Sons - new light old Pavilion chq no 422 23.99
A Frampton - polyurethane foam chq no 423 7.00
It was proposed by Cllr Horton and seconded by Cllr S Corben to pay the above, this was agreed.
13.2 Receipts:
VAT reimbursement – 531.58.
Donations for use of the Pavilion for New Years Eve £30 and children’s party £10,

13.3 Precept 2009/2010:
As there were no further changes it was proposed by Cllr Paine and seconded by Cllr S Corben that the 2nd draft standing at 19230.00 be accepted, this was agreed. Clerk to make claim to NDDC.

14. ANY OTHER BUSINESS None

15. THE NEXT MEETING will be held on Tuesday February 10th at the Pavilion, Castle Lane at 7:30pm. There being no further business the chairman closed the meeting at 9:15pm.