3rd November 2009

MINUTES OF OKEFORD FITZPAINE PARISH COUNCIL MEETING
HELD AT THE PAVILION ON 3 NOVEMBER 2009

PRESENT: Cllr M Burt (Chairman)
Cllr T Horton (V.Chairman)
Cllr S Corben
Cllr Mrs B Fox
Cllr A Frampton
Cllr M J Paine
Cllr A Burch (NDDC)

Also present: - Mrs Sandra Deary (Clerk), Mrs R Burrows and 10 members of the public.

1. APOLOGIES: Cllr R Corben, Cllr H Cox (DCC)
2. THE MINUTES OF PARISH COUNCIL MEETING 6 OCTOBER having been circulated to Cllrs and notice boards, were taken as read. It was proposed by Cllr Paine and seconded by Cllr Frampton that they be signed by the Chairman, this was agreed.
3. POINTS FROM THE PUBLIC RELATING TO ITEM 5 ONLY. None
4. DECLARATIONS OF INTEREST
Cllr Burt as member of the Village Hall Management Committee.
Cllrs Burt & E Horton as members of the DAPTC.
Cllr Burt as member of CPEND and LDWG.
Cllrs R & S Corben & Frampton as members of Okeford United Football Club
Cllrs R & S Corben as members of Okeford Fitzpaine Allotment Society
Cllr E Horton as member of NDDC Standards Committee.
5. MATTERS ARISING
5.1 Recreation Ground/Pavilion
Dorset & Somerset Air Ambulance Recycling Unit: The new textile recycling unit provided by the Dorset & Somerset Air Ambulance has now been installed next to the other recycling units as agreed at the October meeting.
Recycle Centre, sign to deter the dumping of non-recycle waste: Cllr Burt informed the Council that the sign had now been installed.
Youth Club: Cllr Burt informed the Council that the youth club had secured £7000 funding for the refurbishment of the youth club and also £2000 for equipment. He was waiting for further details with the intention that the work should be carried out via the Parish Council.
Mower: The Council are waiting for a demonstration of a new mower before deciding which one to purchase.
5.2 Bowey Field
Mrs Deary informed the Council that she had contacted Mr Mann, DCC regarding the playground sign being obscured. No response had yet been received.
Fence Posts: Cllrs Frampton and Burt have carried out repair work to the fence posts.
Quotes have been sought to carry out work to the bank.
5.3 Footway – Castle Lane:
Cllr Burt met with Mr Andrew Brown of DCC regarding the Castle Lane Footway, Mr Brown had not had sight of the original map outlining the proposed path, however he felt that the original proposal could not be provided, he thought that some short pieces could be done to alleviate the problems and that maybe the Parish Council could carry out some of the works. Mrs Deary to send copy of original map and letter sent to occupants to Mr Brown.
5.4 Community Planning:
Cllr Horton is due to attend a meeting regarding Community Planning on 4 November 2009.
5.5 Belchalwell & Fiddleford Items:
Surplus of water running across the road near to the grit bin in Belchalwell.
Cllr Burt met with an engineer from Wessex Water, the source of the leak has been identified and is now being attended to.
5.6 Parish Plan: The Parish Plan has been circulated to NDDC and DCC and Cllr Horton will arrange a meeting to carry this forward in the near future.
5.7 NDDC – Housing Allocation Policy: Cllr Burch from NDDC gave a report on the Choice Based Letting Scheme. She explained that the way housing was now allocated had changed considerably. Available houses are now advertised on the Internet, at District Council and Housing Association offices and on Parish Councils notice boards. Anybody needing to be housed would then bid on the house of their choice. Applications are recorded in date order and placed in one of four bands, the successful bid will normally be the applicant in the highest band, with a local connection and the longest effective date.
The Council thanked Cllr Burch for her report.
5.8 Blandford PACT and Home Watch: An email had been received from PACT regarding a suspicious red BMW Registration Number N576 0AY, if this car is seen please contact the police.
5.9 Allotments: Agreement with Allotment Society: Mr Loving to liaise with Cllr Paine regarding the details of the agreement.
5.10 Prison Door: Mrs Calcott is looking into having the work done on the Prison door, this item can now be removed from future agendas.
5.11 Okeford Hill – salting/gritting: No further response has been received regarding this item, Mrs Deary will contact DCC again.
5.12 Okeford Fitzpaine CE VA Primary School: An invitation to attend the opening of the school following works carried out in the summer had been received, Cllr Burt, Fox, Horton and Frampton will attend the opening, the other Councillors will attend if possible. Mrs Deary to inform the School.
5.13 Scrambler bikes in the vicinity of Castle Lane: N.F.T.R.
5.14 Blandford Leisure Centre Action Group: The BLCAG has been informed of the Council decision not to support, therefore this item can be removed from future agendas.
5.15 Traffic (volume and speed) using Back Lane:
Mrs Deary informed the Council that a letter had been received from The Enforcement Team at NDDC stating that the matter was being dealt with and we should be informed of their initial findings within 21 days of the receipt of our enquiry which they received on 21 October 2009. Mrs Deary will follow this up if no response is received by12 November.
6. PLANNING MATTERS
6.1. Applications:
2/2009/0817/ – Okeford Hill, Pound Lane, Shillingstone – Change of use to form an off road cycling facility. Erect a trail head start wooden platform and wooden/earth cycling features to include continue formation of bike trails within the indicated area. Form new access, erect a pre-fabricated club house and form 30 car spaces (part retrospective). The Council discussed this item at length, concerns were raised regarding the use of the bridleway for vehicles and the placement of the uplift road. Mr Renton from UK Bike park informed the Council that the plans were incorrect and that a new track for vehicles would now run parallel with the bridleway and the uplift track would not use the sticklepath as seen on the plans but would be on the other side of the park. Cllr Burt proposed that if correct plans were received in time for the December meeting the Council would consider them, this was seconded by Cllr Paine and agreed by Council. Concerns were raised by a member of the public about the danger to horseriders and asked that any events be well publicised within the village. A member of the public spoke in support of the bike park.
Tree Preservation Order: To fell 1 x Cedar tree at The Old Rectory, Greenhayes, Okeford Fitzpaine. The Council discussed the felling of this tree and they felt it would be a shame to lose but it had been reported as dangerous by a tree specialist - No objection.
Intent to carry out works to trees within a conservation area: To fell 1 x Plum tree and 1 x line of Cypress trees (Approx 30m) and neighbouring Cypress at Bramble Hill, Higher Street, Okeford Fitzpaine - No objection.
Intent to carry out works to trees within a conservation area: To fell 1 x Ribinia tree at The Old Rectory, Greenhayes, Okeford Fitzpaine - No objection.
Intent to carry out works to trees within a conservation area: To prune branches overhanging the boundary wall at The Old Rectory, Greenhayes, Okeford Fitzpaine - No objection.


6.2 Decisions:
2/2009/0723/PLNG – Primrose Cottage, Belchalwell – Erect two storey extension and double garage - GRANTED
7. CORRESPONDENCE FOR 3 NOVEMBER 2009 PARISH COUNCIL MEETING
DAPTC Circular 15/09 – copied to all Parish Councillors
DAPTC Agenda for Annual General Meeting 7 November 2009 – copied to all Parish Councillor
Community Flood Archive Project – Letter and DVD
Email from Pat Duggen regarding unpaid help for Robert Walter MP and response from Robert Walter.
Invitation from Okeford Fitzpaine Primary School to attend official opening following summer works
PACT Newsletter No. 4

8. REPRESENTATIVES’ REPORTS:
Rights of Way/Footpaths: Cllr Paine reported that footpath No. 1 had been cleared.
Football Club: N.F.T.R.
Village Hall: N.F.T.R.
9. COUNTY & DISTRICT COUNCILLORS’ REPORTS: NONE
10. POINTS FROM THE PUBLIC: A member of the puplic asked that traffic management and lights be looked into for New Cross, Cllr Burt agreed that this should be put on the agenda for the next meeting.
11. FINANCIAL MATTERS
11.1 Accounts paid since last meeting:
ROSPA (Playground Inspections) chq 486
£108.91
British Gas chq 487
£105.90
11.2 Accounts to pay:
Wessex Water chq 488 £123.85
Wessex Water (Allotment) chq 493
£36.98
DAPTC (Local Council Administration Book) chq 489
£ 57.36
Mr M Burt (Various items) chq 490 £39.59
Mrs R Burrows Sept salary and back pay chq 491
£389.11
Mrs Deary – Oct salary £361.57 Expenses £18.47 chq 492
£380.04
All items proposed by Cllr Fox and seconded Cllr Paine that these be paid, this was agreed by Council.
11.5 Precept 2010-2011 – Council discussed the draft 2010/2011 precept and no changes were recommended, Cllr Frampton proposed that the draft precept should be displayed on the notice boards, this was seconded by Cllr Paine and agreed by Council. Mrs Deary will display on notice boards.
12. ANY OTHER BUSINESS: Adopt a Phone Box: An email had been received from Stuart Caundle, Solicitor to the Council, NDDC regarding a notice from British Telecom which stated that they would like to cease providing a telephone service within the telephone box at Belchalwell, they also offered the Council the opportunity to purchase the telephone box for £1. Mr Caundle is in the process of obtaining the views of all affected local Parishes in order that the District Council can respond to British Telecom on their behalf. After discussing the issue the Council decided that it had no objection to the removal of the telephone service at this telephone box and also decided that it did not want to purchase the telephone box for £1. Mrs Deary will inform Mr Caudle of the Council’s decision.

Website: Cllr Burt informed the Council that work was being carried out to update the website, a new Council photograph would be required and individual photographs for new members. Cllr S Corben was asked to produce updated football club details.
Fiddleford Inn: The Council noted a report from the Licensing Department of NDDC with regard to an application for a premises license for the Fiddleford Inn.

13. THE NEXT MEETING will be the Tuesday 1 December 2009 at the Pavilion, Castle Lane at 7.30pm. The Chairman thanked all present and closed the meeting at 9.35 pm.