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| 4th December 2007 |
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4th December 2007 Published unapproved for ratification at the January 8th 2008577 MINUTES OF OKEFORD FITZPAINE PARISH COUNCIL MEETING HELD AT THE PAVILION ON DECEMBER 4th 2007 Present:- Cllr M Burt (chairman) Cllr E Horton (vice-chairman) Cllr T Burt Cllr R Corben Cllr S Corben Cllr A Frampton Cllr B Trowbridge Also present:- Mrs D Burt (clerk), Cllr Mrs A Burch (NDDC) and three members of the public. 1) APOLOGIES None 2) THE MINUTES OF NOVEMBER 6th having been circulated to Cllrs and notice boards, were taken as read. Cllr Horton asked for an amendment to item 10 page 576 PC�s should read PO�s. It was proposed by Cllr R Corben and seconded by Cllr Horton that the amended minutes be signed by the chairman, this was agreed. 3) POINTS FROM THE PUBLIC RELATING TO ITEM 5 ONLY None 4) DECLARATIONS OF INTEREST Cllrs A Frampton, R Corben and S Corben as members of Okeford United Football Club. Cllrs A Frampton and M Burt as members of the Village Hall Management Committee. Cllrs M Burt and E Horton as members of the DAPTC. Cllr M Burt as member of NDCPSG and LDWG. Cllr E Horton as member of NDDC Standards Committee. Cllr R Corben item 5xi) on housing list 5) MATTERS ARISING i) Recreation Ground * Cllr Frampton reported that one of the bins in the car park was broken from its foundation, he agreed to see if it was repairable. * The chairman reported that he had spoken with a planning officer at NDDC with regard to the proposed tractor store etc, he had suggested that it would be better to get proper plans drawn up as they would be needed for building regulations later, also that a statement of need be added to the application. It was proposed by Cllr R Corben and seconded by Cllr Frampton that the architect Barry Lewis be approached to draw up the necessary plans, this was agreed. ii) Bowey Field NTR iii) Chicken Processing Factory Site Cllr Mrs Burch (NDDC) reported that the dismantling of equipment was underway and that Savilles had been appointed as agents. iv) New Cross A meeting with the clerk, Cllrs Trowbridge and M Burt had taken place with David Diaz from Dorset County Council in November. Mr Diaz had been optimistic that something could be done to improve road safety at New Cross. Subsequently he had written to say that landowners would soon be approached to seek their views on selling sufficient land to make the improvements. Footway � Castle Lane. He also wrote that he would prepare a drawing and write in January to residents that may be affected, to seek their views on the proposal to improve the footway. A transport study was being carried out by NDDC � chairman to follow up. 578 v) Community Planning Cllr M Burt had received an invitation from SturQuest for himself and two others to attend a reception at The Exchange in January, Cllr Horton expressed an interest in attending with the chairman. Cllr M Burt had attended the recent North Dorset Community Partnership Steering Group (NDCPSG) meeting. The group was changing its name and reassessing its remit. A report written by the chairmen of the various partnerships had been presented, one of the recommendations was to ask the DAPTC to change its representative to the group from an elected member to the elected chairman. vi) Belchalwell and Fiddleford Items DCC have said that they are behind with repairs and that the fingerpost near to the Garlands Farm junction would be carried out as soon as possible. vii) Parish Plan Cllr Horton reported that he would be calling a meeting soon. The �100 prize had not yet been claimed, he would advertise the winning number (380) again with a closing date to claim. viii) Bus Shelter/Museum The broken window had been repaired but the putty needs to be replaced, Mr D Corben would be doing this. ix) Travellers A list of matters and participants in the examination in public (EiP) had been received. The council was concerned about the small number of places allocated for Parish Councils. The chairman had raised this issue with the DAPTC. It was proposed by Cllr M Burt and seconded by Cllr Frampton that a letter be written to the panel secretariat expressing these concerns, this was agreed. x) Mary Gardens Sign NFTR xi) Ridouts Development The official opening will be on December 5th at 12:30, several councillors will be unable to attend. Cllr R Corben, having declared an interest, offered to leave the room for the following discussion but the chairman felt it unnecessary. The council continues to be concerned about the way in which the allocations for this exception site development appear to have been made. Some councillors felt that they had been misled, the 2005 Housing Needs Survey carried out in the parish showed that there were sufficient people in need to warrant building these houses and the council understood that priority would be given to them, it now appears that this has not always been the case. Cllr Mrs Burch reported that she was told that the houses were allocated on a points system in line with the section 106 agreement, NDDC nominates people and the Housing Association do the actual allocations but she said that not all have completed the signing up. As she understood it 6 families had been offered transfers and 6 had come from the waiting list. The chairman had spoken to Mr Hardy, Housing Policy Manager NDDC, saying that the PC understood that if houses in other parts of the village were released by a transfer to Ridouts due to overcrowding then those houses would be offered to other local families who needed less room, not given to people from outside the area. Mr Hardy had apologised for any misunderstanding and said he is willing to come to the January PC meeting, a letter of confirmation to be sent also a request for a current list of all Housing Association properties in Okeford Fitzpaine and the surrounding villages. Mr Pinkney from Spectrum Housing Association also to be invited. xii) War Memorial The clerk reported that she had been unable to contact the local stonemason but had now got a list of companies that specialise in preservation and restoration work, with hourly rates ranging from �18 to �45. It was agreed that quotes be obtained. xiii) Post of Clerk The clerk reported having had one person interested in the post, application form to be sent. The post had been advertised in the parish magazine and three notice boards. It was agreed that an advert be put in the Blackmore Vale Magazine. 579 xiv) Any Other Matters Arising Hole in road - Sturminster Newton. The clerk had reported it to the Town Council and Dorset County Council. The work has now been completed and the hole filled in. PLANNING MATTERS a) Applications 2/2007/1193 � Mr J Wright, 7 Castle Ave. Erect porch. It was proposed by Cllr R Corben and seconded by Cllr T Burt that there be no objection, the vote was 6 in favour with 1 abstention, the proposition was therefore carried. 2/2007/1250 � Mr & Mrs S Armstrong, Drove Cottage. Certificate of lawfulness to continue using agricultural land as residential curtilage. The application asked several questions about the history of the land and as far as the council is aware the land has been part of the garden for at least 20 years with no significant break. b) decisions None c) other None 7) LOCAL DELIVERY OF SERVICES See item 12 8) CORRESPONDENCE  Dorset Fire Brigade � seasonal advice on fire safety- for parish magazine.  Signpost Housing Association � advert for garages to rent � for parish magazine.  DCC � Minerals issues and options report.  DAPTC � circular 13/07 � AGM report. Increase in salary for clerks. Governance and Accountability � new guidance consultation to take place.  DCC � advice on avian influenza � copied to Cllrs.  DCC � temporary road closure Common Lane Broad Oak extended to Dec 3rd.  DCC � Annual Review of Achievements 2006/07 AONB.  DorBAG � want support for petition to BBC not to cancel planned Radio Dorset Station.  Police � Homewatch notice for notice board.  DCA � magazine & Village of Year competitions � for parish magazine  Wessex Ridgeway news. 9) REPRESENTATIVE�S REPORTS Rights of Way Liaison Officer � Cllr Horton reported on the objection to the diversion of footpaths 39 & 40, this will now go to the secretary of state for a decision. A letter from Robert Walter MP had been received outlining his concerns to provisions in the Countryside and Rights of Way Act 2000 that rights of way in existence before 1949 but not on the definitive map may be extinguished. Cllr Horton to liaise with Cllr Trowbridge on this. 10) DISTRICT COUNCILLOR�S REPORT Cllr Mrs Burch referred to other items. 11) POINTS FROM THE PUBLIC A member of the public reported that Wilts & Dorset buses were cutting back on services. 12) FINANCIAL MATTERS � including 2nd draft 2008/2009 precept * To pay:- M A Thompson � grass cutting 376.62 chq no 352 Mrs D Burt � clerk�s salary November 379.60} Expenses 8.88} B & Q receipt � paint for Bowey Field play equipment 12.96} 401.44 chq no 353 Mrs D Burt � maps re planning application 27.43 chq no 354 580 It was proposed by Cllr Horton and seconded by Cllr Frampton that these be paid, this was agreed. * A receipt had been received from NDDC for the 2nd instalment for the Local Delivery project * A donation of �10 had been received from TOPS. * An invitation to tender for grass cutting for 2008 had been put in the parish magazine and on notice boards to be in by January 31st. * The precept stands at �16,730. The number for band D equivalent properties is 380.90 which means �43.92 on the council tax. The clerk had written to Blandford Forum Town Council (BFTC) and Sturminster Newton Town Council (SNTC). BFTC had replied outlining its plans in relation to toilets provision in Blandford and suggesting a sum of money that it would like to receive from surrounding parishes to assist in that provision. The block at the Marsh and Ham car park is to be closed, the council felt this would cause severe inconvenience for visiting coach parties and the like, clerk to write to clarify/confirm. After more discussion about other services which may be transferred later it was proposed by Cllr Horton and seconded by Cllr T Burt that �2,500 be added to the precept to cater for possible Local Delivery payments to the Town Councils, this was agreed unanimously. The additional sum would increase the council tax payment to �50.49. 13) ANY OTHER BUSINESS Cllr Horton had been asked by a parishioner what effect increasing numbers allocated to the surrounding village schools would be likely to have on Okeford School and suggested that the Local Education Authority be approached. It was agreed to approach the Head Teacher in the first instance to seek his views. 14) THE NEXT MEETING will take place on January 8th 2008 at the Pavilion, Castle Lane and start at 7:30pm. The chairman closed the meeting at 9:40pm, thanked everyone present and invited them to join him for pre Christmas refreshments. |