8th May 2007

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8th May 2007

Published unapproved for ratification at the June 5th meeting
550
MINUTES OF OKEFORD FITZPAINE PARISH COUNCIL MEETING
HELD AT THE PAVILION ON MAY 8th 2007

Present:- Cllr M Burt (chairman)
Cllr E Horton (vice chairman)
Cllr R Corben
Cllr A Frampton
Cllr B Trowbridge
Also present:- Mrs D Burt (clerk) and 1 member of the public.

1) APOLOGIES Cllr S Corben, Cllr T Burt.

2) THE MINUTES of April 3rd having been circulated to councillors and notice boards, were taken as read. It was proposed by Cllr Horton and seconded by Cllr Frampton that they be signed by the chairman, this was agreed.

3) POINTS FROM THE PUBLIC RELATING TO ITEM 5 ONLY None

4) DECLARATIONS OF INTEREST
Cllr R Corben - item (6) planning) as acquaintance of applicant for 12 Mary Gardens.
Cllr Horton - item (6) planning) as acquaintance/parish plan colleague of applicant for Brambles, Back Lane.

5) MATTERS ARISING
i) Recreation Ground
o The chairman reported having been unable to get the ramp installed ï¿½ to be pursued.
o He also said that the roundabout had still not been removed for inspection.
o The clerk had booked the annual playground equipment inspection by RoSPA via NDDC.
o The clerk reported having received an email response from NDDC confirming that a litter bin could be fitted at the recycling banks.
o The chairman reported having difficulty getting a quote locally for tarmacing the car park for a possible netball area - to be pursued.
o A new mower belt has had to be fitted.
o The tractor has had a bearing replaced, the Football Club has paid for the work.
o A letter has been received from the DVLA confirming that the tractor SRU 688R is no longer owned by the Parish Council.
o A new strimmer has been purchased for ï¿½344 + VAT. The old one is now scrap but Dave Frampton has said he will try to get it working as a spare. The original old one is also being looked at with a view to repair.
o Cllr Frampton asked if the new gate rota would now be changed to include the new councillors. The clerk to do this with the exception of Cllr Trowbridge who asked to be excused from the rota.
ii) Bowey Field
o The clerk had booked the annual playground equipment inspection by RoSPA via NDDC.
o Cllr Frampton commended the work carried out by the men from HMP Guys Marsh. Cllr Horton reported that he had written to the prison praising the work done and asking if they might be able to return to do some more.
o The tree planted on Chapel Green has been broken off, the Garden Club are pursuing the matter.
o Cllr Trowbridge reported that the seesaw was ready for installation with the exception of a safety skirt. He asked that letters be written to A Trowbridge thanking him for transporting the seesaw and P Frampton thanking him for the work carried out on it, and asking them for costs incurred so that they could be reimbursed.
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o Cllr Frampton reported that a small hole had appeared in the safety surface under the play equipment. Clerk to try to contact the company which installed it for assistance. Cllr Burt said that two new swing seats needed to be purchased.
o There are a number of holes in the chain link fence around the field, it may be necessary to replace parts of it.
o Cllr Frampton said that the dog fouling and litter problem on the field had diminished.
o The clerk now had confirmation that the litter bins had been repaired.
iii) Chicken Processing Factory
The notes of the March liaison meeting had been circulated.
The chairman reported that Faccenda would be closing the factory at the end of August, this would mean a significant loss of jobs locally. The chicken farm at Shillingstone Lane would not be closing.
There was a long discussion on the future of the site and the possible consequences of any changes made. Cllr Trowbridge expressed concern that if there was no industry the whole village would change for the worse. Cllr Horton said that the site was not necessarily the best place for industry. Cllr Burt said that he was disappointed at the loss of employment and would want to see replacement jobs. It was possible that a questionnaire for the village on the site might be useful. Cllr Horton said that the Parish Plan would reflect the feelings of parishioners but this would not come to fruition until later.
The feeling was that a meeting with Robert Walter MP, NDDC and DCC should be set up to discuss the future of the site and other areas, there was a need to be involved in any decision making and to keep the parishioners informed. It was proposed by Cllr Horton and seconded by Cllr R Corben that letters be written to Robert Walter MP, NDDC and DCC asking for a meeting to discuss the relevant issues, this was agreed unanimously.
iv) New Cross Awaiting response from DCC.
v) Community Planning
Dorset Strategic Partnership newsletter.
Cllr Horton reported that he would be attending a meeting this week where the consultant looking into how the partnerships are working, will be talking. He will not be representing the Parish Council.
vi) Belchalwell Items The grass on the green area near to the notice board has been cut.
vii) Parish Plan
Cllr Horton reported that a meeting had taken place and a member of the group had started to prepare a questionnaire, the Faccenda site will be included. Another meeting will be held soon.
viii) Dog Fouling
The problem has now lessened but it was agreed to monitor the situation. Item discharged.
ix) Drains Those reported have now been cleared. Item discharged.
x) Pavement by museum ï¿½ wheelchair access NFTR
xi) Travellers
A response from Mr Evans (DCC) without prejudice says ï¿½ ï¿½a covenant (currently still in force) ï¿½for the benefitï¿½ (of any property of the vendors within 500 yards of the property then conveyed) restricts the use of the conveyed land to its current and former useï¿½. Item discharged.
xii) Elections
Results of Parish Council elections ï¿½ in an uncontested election the following were elected:- M Burt, E Horton, R Corben, S Corben, A Frampton. There were 2 places which had been filled by co-opted (see AGM minutes item 2).
Results of District Council elections ï¿½ the conservative candidate Audrey Burch was elected.
xiii) Any Other Matters Arising None

6) PLANNING MATTERS
a) applications 2/2007/0352 ï¿½ Mr & Mrs Read, 12 Mary Gardens. Erect 2 storey extension to form carport and 1st floor accommodation and form 1 dormer window, demolish existing carport. It was proposed by Cllr Trowbridge and seconded by Cllr Frampton that there be no objection, this was agreed. A condition should be that there will be no windows in the western elevation.

552
2/2007/0338 ï¿½ Mr J Ricketts, Brambles, Back Lane. Erect rear conservatory. It was proposed by Cllr Frampton and seconded by Cllr R Corben that there be no objection, this was agreed.
2/2007/0418 ï¿½ R Lewis, Church Walk Cottage, Belchalwell. Erect single storey extension to garage block to form studio. It was proposed by Cllr Horton and seconded by Cllr R Corben that there be no objection, this was agreed.
2/2007/0405 ï¿½ P Cook, Mayfield Farm, Broad Oak. Application for Certificate of lawfulness for swimming pool and enclosure. The council could offer no information to NDDC on the site.
b) decisions 2/2007/0176 ï¿½ 30 Castle Ave. ï¿½ double garage, 2 storey extension, new access and parking. GRANTED
2/2007/0207 ï¿½ Hunters View, Church Walk, Belchalwell. Replacement dwelling, double garage and studio. GRANTED
2/2007/0181 ï¿½ Dorset Heights, Belchalwell. Agricultural barn for storage of hay and straw. GRANTED
2/2007/0206 ï¿½ Bell Cottage, 2 Church View, Back Lane. Rear conservatory. GRANTED
2/2007/0196 ï¿½ Westoke Farm, Okeford Hill. Single storey dairy building, single storey extension to barn, convert part of barn to office, storage, toilets and utility area.
REFUSED as inappropriate design, scale, materials and siting & would harm the character of the AONB
2/2007/0200 ï¿½ Westoke Farm, Okeford Hill. Single storey dairy barn, form car park, manure, silage and machinery storage area and sheep handling area.
REFUSED as inappropriate design, scale, materials and siting & would harm the character of the AONB
c) other 2/2007/0024 ï¿½ Appeal by Mr P Cook, Mayfield Farm against refusal for single storey side extension, 2 storey side extension and replace existing pool enclosure.

7) TOUGH CHOICES AT NDDC
The local delivery papers had been copied to councillors. The clerk reported that the first half of the precept had been received. It was proposed by Cllr Horton and seconded by Cllr Frampton that the agreement be signed by the chairman, this was agreed. The signed agreement to be returned to NDDC.

8) CORRESPONDENCE
o DAPTC ï¿½ circulars 5 & 6 re revised code of conduct (copied to Cllrs), no smoking in public building from July 1st, (clerk had registered for posters and leaflets now on display at the Pavilion and the Village Hall). Motions are requested for the AGM in October to be received by August 3rd. LCR magazine.
o NDDC ï¿½ consultation on Draft ND Strategies Open Spaces & Clean Neighbourhoods ï¿½ extended period for responses ï¿½ June 29th, (chair to read).
o Dorset AONB ï¿½ pastures new project.
o DCC ï¿½ Notice of Public Path Diversion Order 34 & 40 (part)
o Environment Agency ï¿½ flood warden newsletter
o DCC ï¿½ Annual report from Hilary Cox (copied to Cllrs)
o Police ï¿½ various emails on local crimes (on notice boards)
o DCC ï¿½ Bournemouth, Dorset & Poole minerals core strategy stakeholder workshop ï¿½ June 7th Dorchester 10:00am ï¿½ 4:00pm (chair to attend)

9) REPRESENTATIVEï¿½S REPORTS
ROW Liaison Officer ï¿½ Cllr Horton reported:-
FP 55 ï¿½ DCC will be getting the fence near to the new house in Castle Lane, moved from the path and the builders had cleared it 0on the east side of Castle Lane near to the new development.
Junction of FPï¿½s 47/25 and junction FPï¿½s 47/22 - DCC will be installing stiles following incidents where farm gates had been left open.
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FP 55 ï¿½ way marking incorrect at Mill Farm Cottage end, DCC to reinstate to original line.
Village Hall ï¿½ Cllr Burt reported that work is now nearing completion on the extension and an opening ceremony would be taking place on May 26th, to which everyone was invited.
Local Public Transport ï¿½ Mrs Calcott reported that there was some confusion on the part of some bus drivers as to where buses should stop at The Cross.

10) DISTRICT COUNCILLORï¿½S REPORT None

11) POINTS FROM THE PUBLIC None

12) FINANCIAL MATTERS
Accounts to pay:-
Mrs D Burt - salary for April 379.60}
expenses 18.16} chq no 320 397.76
Mrs V Jackson ï¿½ petrol expenses re prescription collection (s137) chq no 321 150.00
DAPTC ï¿½ subscriptions chq no 322 200.30
BWBSL (water) chq no 323 60.38
Allianz Cornhill Insurance plc chq no 324 931.43
Paid on April 26th Rochford Garden Machinery ï¿½ new strimmer chq no 319 405.00
Paid on May 5th C & O Tractors Ltd ï¿½ mower parts chq no 325 59.52
It was proposed by Cllr Horton and seconded by Cllr R Corben that the above be approved and paid, this was agreed.
The clerk reported that an audit date had been set for August 24th, the annual return would need to be completed at the next meeting. There has now to be an annual review of the internal audit, this may be carried out at the same time as the annual risk assessment.
The chairman suggested that perhaps the audit system could be a subject for a motion to the DAPTC AGM.
The clerk presented the end of year accounts and copied them to Cllrs. Adoption to be deferred to the next meeting.
It was agreed that cheque signatories should remain the same ie M Burt, E Horton and B Trowbridge.

13) A.O.B. None

14) THE NEXT MEETING will take place on June 5th at the Pavilion at 7:30pm.
There being no further business the chairman closed the meeting at 9:45pm.