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| 8th May 2007 - Annual General Meeting |
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8th May 2007 .MINUTES OF THE ANNUAL GENERAL MEETING OF OKEFORD FITZPAINE PARISH COUNCIL HELD ON MAY 8th 2007 at 7:30 pm Present:- M Burt E Horton R Corben A Frampton Also present:- Mrs D Burt (clerk), Mrs A Calcott, B Trowbridge 1) Apologies S Corben, M Bignell, T Burt. (Mike Bignell wished to convey his thanks for support given to him while he was a member of NDDC) 2) Declarations of Acceptance of Office Following elections on May 3rd M Burt, E Horton, R Corben and A Frampton signed declarations of acceptance of office in accordance with the Parish Councils Code of Conduct, these were countersigned by the clerk. S Corben to sign later. The clerk reported that she had the names of two people who were willing to be co-opted these were B Trowbridge and T Burt. It was proposed by Cllr Horton and seconded by Cllr Frampton that B Trowbridge and T Burt be co-opted to the Parish Council, (chairman, Cllr M Burt declared an interest as father of a nominee and abstained from voting). The vote was 3 in favour with 1 abstention. Cllr Trowbridge then signed a declaration of acceptance of office. T Burt to sign later. The clerk reported that there had recently been a revision of the �Code of Conduct�, the revised code will need to be adopted by the council. There could also be a need to make changes to the Standing Orders. The DAPTC had suggested that councils wait a short while before adopting the revised code so that any anomalies might be ironed out. The DAPTC would be running training courses and the Standards Board would be publishing a general guide shortly. Copies of the revised code to be circulated to councillors as soon as possible. It was proposed by Cllr M Burt and seconded by Cllr Horton that adoption of the revised code be deferred, this was agreed. The clerk reminded councillors that any changes to the �Notification of Financial & other interests� (NDDC COC1) must be notified. She said that if there were no changes there was no need to fill in another form. (Subsequently having spoken to the office of the Solicitor to NDDC the clerk informed councillors that new COC 1 forms must be completed). 3) Election of Chairman The chairman called for nominations. Cllr R Corben proposed and Cllr Horton seconded Cllr Burt. There were no other nominations. Cllr Burt was duly elected for the coming year. 4) Election of Vice Chairman The chairman called for nominations. Cllr R Corben proposed and Cllr A Frampton seconded Cllr Horton. There were no other nominations. Cllr Horton was duly elected for the coming year. 5) Council Representative�s to other bodies Village Hall Management Committee � Cllr M Burt DAPTC � Cllrs M Burt and E Horton Poor Lands Charity Committee � Cllrs A Frampton and R Corben Cllr M Burt proposed and Cllr E Horton seconded that all the above be elected en bloc, this was agreed. DAPTC representative to NDDC Standards Committee � Cllr M Burt proposed and Cllr Trowbridge seconded Cllr Horton, this was agreed. 6) Other Representatives Rights of Way Liaison Officer � Cllr Horton and Mrs A Calcott Local Public Transport � Mrs A Calcott Homewatch co-ordinator � Vacant � The chairman suggested a public meeting be called later in the year to try to attract a new co-ordinator. In the meantime Cllr Horton and the clerk were receiving correspondence. Tree Officer � Mr D Eadsforth Youth Club � Mrs D Burt Football Club � Cllr S Corben All the above were agreed. 7) A.O.B. None There being no further business proper to the AGM the chairman closed the meeting at 7:50 pm. |