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| 3rd April 2007 |
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3rd April 2007 Published unapproved for ratification at the May 8th meeting.547 MINUTES OF OKEFORD FITZPAINE PARISH COUNCIL MEETING HELD AT THE PAVILION ON APRIL 3rd 2007 Present:- Cllr M Burt (chairman) Cllr E Horton (vice-chairman) Cllr R Corben Cllr S Corben Cllr A Frampton Cllr B Trowbridge Also present:- Mrs D Burt (clerk) and three members of the public. 1) APOLOGIES Cllr M Bignell (NDDC) and Cllr Mrs Buckley (in an email she said that she would not be standing for re-election but she had enjoyed her time as a councillor and had learned a lot). 2) THE MINUTES of March 6th having been circulated to Cllrs and notice boards were taken as read. It was proposed by Cllr Frampton and seconded by Cllr Horton that they be signed by the chairman, this was agreed. 3) POINTS FROM THE PUBLIC RELATING TO ITEM 5 ONLY None 4) DECLARATIONS OF INTEREST Cllr Burt declared an interest in item 6 � (planning) as a neighbour of applicant E West. 5) MATTERS ARISING i) Recreation Ground  The tractor had not been working properly but has now been repaired.  The strimmer is not working, the company who sold it will not honour the guarantee as they say breakdown was caused by using the wrong fuel mixture. Repairing it will cost anything from around �200 to �300, the machine cost �320 about a year ago. After some discussion it was proposed by Cllr R Corben and seconded by Cllr Trowbridge that a new strimmer be purchased, this was agreed. The old Husqvarna strimmer is being looked at to see how much it will cost to repair.  There is still no bin at the recycling banks and no sign at the gate. Clerk to write again.  We are awaiting quotes to tarmac the car park.  Cllr Frampton is looking into spraying the ground to kill the plantain.  Goddard Landscapes will construct a ramp at the front doors as soon as possible.  As the ground is now drying out the chairman said that he hoped to get a JCB in to lift the roundabout out of position so it can be inspected to see if is repairable.  Cllr S Corben reported that the gates need some adjustment. ii) Bowey Field  Cllr Horton reported that the men from HMP Guys March were doing a good job at removing the brambles but it would probably take about 3 weeks as they don�t come every day. On the days when he cannot return them to the prison Mr France or Cllr Burt would take over.  The bins still haven�t been repaired/replaced. Clerk to follow up with NDDC.  The clerk had purchased �litter pickers� and gave them to Cllrs Frampton, S Corben and Horton.  Cllr Trowbridge reported that he had cleaned and painted the see-saw and wanted to arrange for it to be sited in the field. The clerk said that a new safety surface will need to be put down - quotes needed. The chairman thanked Cllr Trowbridge and would liaise with him to arrange installation. iii) Chicken Processing Factory A liaison meeting took place on March 7th, present were representatives from the factory, the Parish Council, NDDC and the Environment Agency (EA). The complaint about odour at the beginning of March had been due to the clearing out of the chicken houses in Shillingstone Lane. Draft notes of the meeting had been given to the factory and the EA, the clerk is awaiting a response from the EA, they should be ready to circulate for the next PC meeting. The next liaison meeting will be in approximately 6 months. The clerk said that since the introduction of the new shift patterns Faccenda had posted a notice about staff parking which was quite stringent. 548 iv) New Cross Awaiting DCC, clerk to write again. v) Community Planning NFTR vi) Belchalwell Items Someone had started to cut the grass area near to Runslea, this will need to be monitored. The person who used to look after it has now moved away. vii) Parish Plan Cllr Horton reported that there were two new members on the Steering Group and the next meeting would be Wednesday 4th. They are now considering the questionnaire. The consultation document from NDDC held no new information, it stressed that although important a Parish Plan will not form part of the new Development Framework. Cllr Horton said that he wanted to produce a plan that the people wanted which was not necessarily what NDDC wanted. viii) Dog Fouling The situation seems to be improving. ix) Drains Mr Staddon from DCC had visited, the chairman and clerk had told him all the problem drains and he said he would investigate. There is still a problem with some of them, clerk to contact him for an update. x) Pavement by museum � wheelchair access NFTR xi) Any Other Matters Arising i) Travellers The clerk had received an email from Mr Evans (DCC) relating to a permanent site at Conygar tip saying that �We have recently discovered that protections applying to the surrounding land will prevent any formal development of the site for this purpose�. It was agreed that the clerk write to Mr Evans to find out what these �protections� are. ii) Elections The clerk reported having received and distributed elections packs for nominations to the Parish Council. All relevant information had been posted on the notice boards. Nominations must be at the District Council offices by 12 noon on Wednesday 4th April. 6) PLANNING MATTERS a) applications 2/2007/0200 � E West, Westoke Farm, Okeford Hill. Single storey dairy barn, car park, manure, silage and machinery storage area and sheep handling area. It was proposed by Cllr Horton and seconded by Cllr R Corben that there be no objection, this was agreed with 1 abstention. 2/2007/0196 � E West, Westoke Farm, Okeford Hill. Single storey dairy building and single storey extension to barn (convert part of barn to office, storage, toilets and utility area). It was proposed by Cllr Horton and seconded by Cllr R Corben that there be no objection, this was agreed with 1 abstention. 2/2007/0206 � Mr Day & Mrs Hunt, Bell Cottage, 2 Church View, Back Lane. Erect conservatory. It was proposed by Cllr Trowbridge and seconded by Cllr Horton that there be no objection, this was agreed. 2/2007/0207 � Mr & Mrs White, Hunters View, Church Walk, Belchalwell. Replacement dwelling & double garage with studio over (demolish existing garage). It was proposed by Cllr Horton and seconded by Cllr R Corben that there be no objection, this was agreed. b) decisions 2/2007/0024 � Mayfield Farm, single storey side extension, two storey extension and replace existing pool enclosure. REFUSED as bulky and out of character. 2/2007/0141 � Small Acre, Garlands Lane, erect garage (demolish existing). GRANTED c) other None 7) TOUCH CHOICES AT NDDC The chairman circulated a list from NDDC of the services that this council�s contribution would go to. There was much discussion about this and the agreement which needed to be signed and returned to NDDC by March 31st. The chairman was not happy to sign it until all councillors had had a chance to read all the paperwork and fully understand the figures. It was proposed by Cllr Burt and seconded by Cllr R Corben that the agreement and accompanying documents be copied to councillors for a final decision to be made at the May meeting, this was agreed. Chairman to write to NDDC to update them. 549 The chairman reported on a meeting at Sturminster Newton Town Council offices with representatives from other parishes to talk about how the services could be implemented by them. There was some confusion and an unwillingness to make any decision. David Webb (DAPTC) is to arrange a further meeting and include representatives from NDDC and DCC. 8) CORRESPONDENCE  NDDC � notice re Smokefree England comes into force July 1st.  NDDC � draft supplementary planning document � managing housing land supply in North Dorset � comments by April 20th.  Police � various notices on notice board.  Dept for Constitutional Affairs � memorial safety � copied to PCC.  NDDC � Planning & Compulsory purchase act local development scheme came into effect Mar 1st.  DCC � mobile library timetables � on notice boards  DAPTC � newsletter � distributed to councillors. 9) REPRESENTATIVE�S REPORTS Youth Club � Mrs Burt reported that after 5 years of running on a voluntary basis only we now have a paid youth worker, Mrs Norris will start after the Easter break. We currently have 28 children on the register and average 11-12 each week. 10) DISTRICT COUNCILLOR�S REPORT via email � Cllr Bignell reported that an Audit Commission report showed a significant improvement in NDDC�s performance. The Rolls Mill site at Sturminster Newton had been discussed at Cabinet question time and the termination of the Nordcat lease while the land was left unused. Longstanding members John Tory and Gordon Hine are not standing for this election. Five days before the deadline few nominations had been received for Parish, Town or District council. As the polls are open until 10:00 pm the counts will be held on Friday not on the evening of the election. 11) POINTS FROM THE PUBLIC Concern was voiced about an overhanging hedge in Castle Lane also an amount of mud on the pavement. 12) FINANCIAL MATTERS To pay:- Mrs D Burt � salary for March 379.60 Expenses 48.71 Receipt for Workplace Products � litter pickers 70.29 chq no 316 498.60 Southern Electric (bus shelter) chq no 317 16.09 NFU Mutual (tractor insurance) chq no 318 120.01 Southern Electric (pavilion) direct debit 3.85 It was proposed by Cllr Frampton and seconded by Cllr Horton that the above be paid, this was agreed. The clerk reported having received:- �1003.63 for VAT reimbursement. �10 from Mr & Mrs Bright for access to garage over Greenhayes. �10 from T.O.P.S as a donation. 13) A.O.B. As this was the last meeting before a new council is elected the chairman took the opportunity to thank Sandie Buckley for keeping us in touch with matters at the school, Ted Horton for his work with the previous clerk, his expertise on planning issues and generally for easing the pressure while the chairman spent time on the Village Hall extension. He thanked Steve Corben for his work with the Football Club and Bernard Trowbridge, Robert Corben and Allan Frampton for their invaluable assistance on the Village Hall extension. As Bernard Trowbridge will not be standing for re-election the chairman thanked him in particular for this work for the parish over many years and said that we all owe him a great debt of gratitude. Allan Frampton proposed a vote of thanks to the chairman this was agreed. Bernard Trowbridge then thanked all the councillors for their support and friendship over the years and said he was pleased to have got Mike Burt to stand for council. 14) THE NEXT MEETING will be preceded by the AGM where declarations of acceptance office will be signed by the new council. |