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| 6th February 2007 |
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6th February 2007 538 MINUTES OF OKEFORD FITZPAINE PARISH COUNCIL MEETING HELD AT THE PAVILION ON FEBRUARY 6th 2007 Present:- Cllr M Burt (chairman) Cllr E Horton (vice-chairman) Cllr R Corben Cllr S Corben Cllr A Frampton Cllr B Trowbridge Also present:- Mrs D Burt (clerk), Cllr M Bignell (NDDC) and 4 members of the public. The chairman read a letter of resignation from the clerk Miss S Parry. It was proposed by Cllr Horton and seconded by Cllr Frampton that Mrs D Burt carry out the clerk�s tasks for the current meeting, this was agreed. The council would go into closed session after the main business to discuss the clerk�s post in detail. 1) APOLOGIES Cllr Mrs Buckley (working) 2) THE (amended) MINUTES of the December 5th 2006 meeting had been circulated to councillors and notice boards, there were three other amendments - on page 532 item 6i replace enable with arrange, on page 533 item 6iv replace NDDC with DCC and page 534 item 13 replace grass cutting tenders with invitation to tender for grass cutting. It was proposed by Cllr Horton and seconded by Cllr Trowbridge that the minutes should be signed by the chairman with the above amendments, this was agreed. THE MINUTES of the January 2nd 2007 meeting had been circulated to councillors and notice boards, there was one amendment � on page 535 replace 2006 with 2007. It was proposed by Cllr R Corben and seconded by Cllr Trowbridge that the minutes should be signed by the chairman with the above amendment, this was agreed. The chairman welcomed members of the public and invited them to indicate during the meeting if they had a comment to make. 3) POINTS FROM THE PUBLIC RELATING TO ITEM 5 ONLY None 4) DECLARATIONS OF INTEREST Cllr Burt declared an interest in the appointment of the temporary clerk and in the closed session to follow the meeting. Cllr Burt declared an interest in item 9 being chairman of the Village Hall Management Committee. 5) MATTERS ARISING i) Recreation Ground � The chairman reported that it had not been possible to undo the screws on no.2 car park lamp but he would try again. � Ms Wassey (NDDC) had informed the chairman that on one occasion the recycling crew had been unable to access the car park as the gate was locked. He told her that he had opened it for them and that he had previously given a key to a member of NDDC - the crew were unaware of this. He would get more keys cut and give one to the crew. � The clerk reported that the insurance on the old tractor had been transferred to the new tractor. � The clerk reported that the new cooker had arrived and been installed. � The chairman reported that an incident involving a wheelchair using the ramp at the front doors had occurred resulting in an injury and a stay in hospital for the wheelchair user. It was proposed by Cllr Horton and seconded by Cllr Frampton that Cllrs Burt and R Corben look at the problem and carry out any work they feel necessary to solve it, this was agreed. 539 Cllr S Corben said that there may be a problem with the wheelchair itself as not being suitable for the user and this would be investigated. � Cllr Frampton reported having cut the grass using the new tractor and had had no problems. � Cllr S Corben reported that a week or so ago someone had attempted to start a bonfire in front of the pavilion, the incident occurred along with several other acts of vandalism in the village following or during a party. � The chairman asked if members of the Football Club could remove items of wood etc from the toilet area in the old part of the pavilion as they were needed for the Youth Club. Cllr S Corben would arrange for this to be done. ii) Bowey Field Several incidents of vandalism had occurred including the smashing of two street lights and the destruction of the rubbish bins, the litter being scattered over the field. DCC have now replaced the heads on the lamps and the rubbish has now been cleared. The bins still need attention, NDDC are aware of the problem. Cllr Horton is awaiting a response from HMP regarding a working party. iii) Chicken Processing Factory Not directly connected to the factory - posters and information on the current outbreak of avian flu in Suffolk had been received from the DAPTC for distribution. iv) New Cross As there had been no progress for some months it was agreed to write to DCC for an update and copy the letter to Cllr Mrs Cox. v) Community Planning The chairman reported on the work he is involved with in his role as DAPTC rep to the North Dorset Community Partnership Steering Group. Dorset Community Action (DCA) with members of the Steering Group has appointed consultants to look into how the partnerships are working. The cost will be �10,000. He said he had little confidence in any outcome as the company appointed has been promoting the way North Dorset is working with the partnerships, so he feels they will be biased. The funding is being administered by DCA and comes in part from Lloyds Bank. vi) Housing Needs Martin Pinkney from Signpost Housing Group has written asking for confirmation that the Parish Council does not want street lighting in the new development to be known as 1 � 12 Ridouts. It was proposed by Cllr Horton and seconded by Cllr S Corben that a letter be written saying that the PC would prefer no lights but if that were not possible then lighting sympathetic to the rural area and economic to run would be acceptable, this was agreed. Letter to be copied to DCC & NDDC. vii Belchalwell Items A grit bin has been purchased at a cost of �123.85 plus VAT and should be fitted later in the week. viii) Travellers Cllr R Corben reported that all the travellers had now gone from Conygar Copse and the site has been cleaned up. If a planning application for a permanent site should be put forward the Parish Council would expect to be fully consulted. Cllr S Corben said that some of the travellers from here have moved to Shaftsbury. It was proposed by Cllr Trowbridge and seconded by Cllr Horton that a letter of thanks be written to Cllr Mrs Cox (DCC) for her efforts in helping to get the site cleared and also ask for her continued support of this council which feels that Conygar Copse is totally unsuitable for a site. ix) Parish Plan Cllr Horton, chairman of the Parish Plan Steering Group, reported having had 134 visitors to the first open day on Saturday 3rd at the Village Hall. He thanked all those who had put on displays 540 and all those volunteers who had �manned� the door and made, donated and served refreshments all day. The clerk reported that the grant of �2067 from DCC had been paid into the PC account, this money can only be used for the production of the plan. Steering group secretary Mr Abbott is preparing a preliminary report. A lot of issues had been put forward including speed restrictions, dog fouling, parking, footpaths, play equipment, recycling, litter, housing and the need for the completion of the Village Hall extension. Mr de Iongh (community worker) had said that there were still funds available from �Liveability� for issues which come out of parish plans and felt that it was worth the Village Hall committee applying for money to complete its project, he would send the relevant forms. Cllr Horton said that he thought the next step would be to devise a questionnaire based on the responses coming from the open day. The day had produced 3 or 4 more people interested in helping with the group. Cllr S Corben thanked Cllr Horton and his group for organising the event. x) Grass Cutting Tenders None had been received. The clerk said that as it was a relatively small amount of money there was no real need to go to tender. An approach would be made to the person who cut the grass for the 2006/07 season. xi) Dog Fouling Cllr Horton reported that he had tried to contact the Dog Warden but had had little success, he would follow up. Cllr S Corben produced two designs for A4 leaflets to be distributed around the village, he would produce sufficient copies of the chosen design. It was suggested that the boys who deliver the Blackmore Vale magazines could be asked to deliver the leaflets as well. xii) Drains � Lower St and Castle Ave These still appear to be blocked Cllr Horton would check and get back to the clerk for her to follow up. xiii) Pavement by museum � wheelchair access As this item appears not to have been followed up the clerk will write to DCC and request a site visit so that the problem faced by wheelchair users can be seen. xiv) Any Other Matters Arising None 6) PLANNING MATTERS a) applications 2/2006/14710 - D & M Sale, Mill Farm, Shillingstone Lane �temporary permission (7 years) for a mobile log cabin, to live in and keep chickens. There was insufficient information for the council to have an informed discussion and it was proposed by Cllr Burt and seconded by Cllr Horton that the PC objects to the application on those grounds, this was agreed 2/2007/0019 - P Gray, Littlebrook Farm, Belchalwell St � erect stable block. It was proposed by Cllr Trowbridge and seconded by Cllr Frampton that there be no objection, this was agreed. 2/2007/0020 - P Gray, Littlebrook Farm, Belchalwell St � barn with attached lean-to store. It was proposed by Cllr Trowbridge and seconded by Cllr Frampton that there be no objection, this was agreed. 2/2007/0024 P Cook, Mayfield Farm, S/N � replace existing pool enclosure, erect 2 storey extension and single storey extension. It was proposed by Cllr Horton and seconded by Cllr Frampton that there be no objections, this was agreed. b) decisions 2/2006/1287 � Penny�s Place, Fiddleford � erect agricultural workers dwelling. REFUSED � not satisfied that there is an essential need. 541 2/2006/1334 � land at OS 9822 & 8716 New Road S/N - certificate of lawfulness ISSUED for use of land for storage of vehicles etc. 2/2206/1352 � Hunters View, Belchalwell � convert bungalow to 2 storey house, porch, single storey and 2 storey extensions. REFUSED � overdevelopment of site. c) other Appeal by Ms DuBock against enforcement notices � appeal ref no�s APP/N1215/C/06/2031312 & APP/N1215/C/06/2031327. Following a site visit by NDDC the two enforcement notices were withdrawn on January 25th, the appeals have therefore ceased. 7) TOUGH CHOICES AT NDDC Cllr Burt has been invited to the Cabinet meeting on Thursday as DAPTC representative. 8) CORRESPONDENCE � DAPTC � *circular no 1/07 includes information on training days & update of Local Government & Public involvement in Health Bill. *Draft Dorset Charter (copied to Cllrs) *Rural Post Offices consultation Paper � responses needed by March 8th (Cllrs Burt & Horton to look at) *Freedom of Information Act �approval of schemes extended to end of 2008 *Shaping our Future � leaflet *Information & posters about recent outbreak of Avian Flu *election pack. � Environment Agency � Floodwatch poster � (on notice boards). � Terry Jenkins � requesting information on Earnest Lemon. � S/N Town Council � invite to meeting on Feb 27th to discuss ND provision of service 2008/09 � Cllrs Burt and Horton to attend. � Police � Homewatch section � information re local crimes � (on notice boards). � DCC � Speed Indicator Device user guide, encouraging Parish & Town councils to buy their own! � NDDC � noise nuisance investigation procedure (copied to Cllrs). � NDDC � notice of elections May 3rd packs to arrive mid March, timetable (copied to Cllrs). � NDDC � Draft Employment Land Review - consultation period Jan 26th � Feb 23rd (Cllrs Burt and Horton to look at). � DCA � Best Kept Village competition � information � SturQuest � notice of annual meeting March 7th and cancellation of representatives group meeting on Feb 12th. � BTCV � conservation charity � information about organisation � DCC � Rangers Service � volunteer day at Shillingstone Trailway Feb 24th � A member of the public, via email � regarding 20 mph speed limit. Reply to be sent saying that if this comes from the Parish Plan as an issue then appropriate action will be taken. 9) REPRESENTATIVES REPORTS Poor Lands Charity Committee � Cllr Frampton reported that 15 people had benefited from the Christmas donations not 12 as previously recorded. The ground rent had been received for 2007. Footpath Liaison Officer � Cllr Horton and Mrs Calcott had attended a training day which had been interesting. A ROW Improvement Plan is now in production. Okeford United Football Club � Cllr S Corben reported that the boys teams are doing very well. Village Hall Management Committee � Cllr Burt reported that work was progressing slowly as money was fast running out. They are relying heavily on volunteer help and donations, the treasurer is currently trying to source extra funds. Homewatch � this post is still vacant. Cllr Horton is continuing to accept correspondence and posting notices onto the notice board. 542 10) DISTRICT COUNCILLOR�S REPORT Cllr Bignell confirmed that there is still some Liveability Fund money available. The District Council budget will probably be set later this month. There has been a good percentage of support from Towns and Parishes. Licensing laws are settling down, 24 hour licensing may not necessarily be a good thing. The planning department has relocated to a more suitable area. 11) POINTS FROM THE PUBLIC � The village name sign on Shillingstone Lane has been turned around. � A request for information about a front porch that used to be on �Conygar�, Shillingstone Lane. 12) FINANCIAL MATTERS To Pay:- Mrs D Burt � cooker 299.99 } grit bin 145.52 } chq no 309 445.51 Miss S Parry - retiring clerk�s salary chq no 308 330.29 Fireline Ltd - fire extinguisher service chq no 310 135.25 It was proposed by Cllr Horton and seconded by Cllr Frampton that these be paid, this was agreed. Donations had been received from TOPS - �10.00 and New Years Eve party �20.00. �2067 had been received from DCC for the production of the Parish Plan. A letter of thanks has been received from St Andrews PCC. A letter from Nordcat asking for a contribution to funds � PC unable to help at this time. The clerk asked if the council wished to continue its arrangement at 60 Greenhayes re parking and access. It was proposed by Cllr Horton and seconded by Cllr R Corben that letters be sent out requesting payment for the coming year, this was agreed. A request for payment for access to the garage for 62 Greenhayes also to be sent. The clerk reported that the Annual Risk Assessment was well overdue and should be dealt with at the next meeting. 13) A.O.B. Cllr Horton reported that the Head Teacher from the School had enquired about using the Recreation Ground for football and cricket as the School grounds are not suitable. The clerk was asked to write agreeing to the request and also offering the use of the Pavilion. Cllr S Corben also offered any help he could give on behalf of the Football Club. 14) THE NEXT MEETING will be Tuesday March 6th at 7-30 pm at the Pavilion. The chairman thanked everyone and closed the meeting at 9-45pm. There was a short break before going into closed session for item 15. 538 MINUTES OF OKEFORD FITZPAINE PARISH COUNCIL MEETING HELD AT THE PAVILION ON FEBRUARY 6th 2007 Present:- Cllr M Burt (chairman) Cllr E Horton (vice-chairman) Cllr R Corben Cllr S Corben Cllr A Frampton Cllr B Trowbridge Also present:- Mrs D Burt (clerk), Cllr M Bignell (NDDC) and 4 members of the public. The chairman read a letter of resignation from the clerk Miss S Parry. It was proposed by Cllr Horton and seconded by Cllr Frampton that Mrs D Burt carry out the clerk�s tasks for the current meeting, this was agreed. The council would go into closed session after the main business to discuss the clerk�s post in detail. 1) APOLOGIES Cllr Mrs Buckley (working) 2) THE (amended) MINUTES of the December 5th 2006 meeting had been circulated to councillors and notice boards, there were three other amendments - on page 532 item 6i replace enable with arrange, on page 533 item 6iv replace NDDC with DCC and page 534 item 13 replace grass cutting tenders with invitation to tender for grass cutting. It was proposed by Cllr Horton and seconded by Cllr Trowbridge that the minutes should be signed by the chairman with the above amendments, this was agreed. THE MINUTES of the January 2nd 2007 meeting had been circulated to councillors and notice boards, there was one amendment � on page 535 replace 2006 with 2007. It was proposed by Cllr R Corben and seconded by Cllr Trowbridge that the minutes should be signed by the chairman with the above amendment, this was agreed. The chairman welcomed members of the public and invited them to indicate during the meeting if they had a comment to make. 3) POINTS FROM THE PUBLIC RELATING TO ITEM 5 ONLY None 4) DECLARATIONS OF INTEREST Cllr Burt declared an interest in the appointment of the temporary clerk and in the closed session to follow the meeting. Cllr Burt declared an interest in item 9 being chairman of the Village Hall Management Committee. 5) MATTERS ARISING i) Recreation Ground � The chairman reported that it had not been possible to undo the screws on no.2 car park lamp but he would try again. � Ms Wassey (NDDC) had informed the chairman that on one occasion the recycling crew had been unable to access the car park as the gate was locked. He told her that he had opened it for them and that he had previously given a key to a member of NDDC - the crew were unaware of this. He would get more keys cut and give one to the crew. � The clerk reported that the insurance on the old tractor had been transferred to the new tractor. � The clerk reported that the new cooker had arrived and been installed. � The chairman reported that an incident involving a wheelchair using the ramp at the front doors had occurred resulting in an injury and a stay in hospital for the wheelchair user. It was proposed by Cllr Horton and seconded by Cllr Frampton that Cllrs Burt and R Corben look at the problem and carry out any work they feel necessary to solve it, this was agreed. 539 Cllr S Corben said that there may be a problem with the wheelchair itself as not being suitable for the user and this would be investigated. � Cllr Frampton reported having cut the grass using the new tractor and had had no problems. � Cllr S Corben reported that a week or so ago someone had attempted to start a bonfire in front of the pavilion, the incident occurred along with several other acts of vandalism in the village following or during a party. � The chairman asked if members of the Football Club could remove items of wood etc from the toilet area in the old part of the pavilion as they were needed for the Youth Club. Cllr S Corben would arrange for this to be done. ii) Bowey Field Several incidents of vandalism had occurred including the smashing of two street lights and the destruction of the rubbish bins, the litter being scattered over the field. DCC have now replaced the heads on the lamps and the rubbish has now been cleared. The bins still need attention, NDDC are aware of the problem. Cllr Horton is awaiting a response from HMP regarding a working party. iii) Chicken Processing Factory Not directly connected to the factory - posters and information on the current outbreak of avian flu in Suffolk had been received from the DAPTC for distribution. iv) New Cross As there had been no progress for some months it was agreed to write to DCC for an update and copy the letter to Cllr Mrs Cox. v) Community Planning The chairman reported on the work he is involved with in his role as DAPTC rep to the North Dorset Community Partnership Steering Group. Dorset Community Action (DCA) with members of the Steering Group has appointed consultants to look into how the partnerships are working. The cost will be �10,000. He said he had little confidence in any outcome as the company appointed has been promoting the way North Dorset is working with the partnerships, so he feels they will be biased. The funding is being administered by DCA and comes in part from Lloyds Bank. vi) Housing Needs Martin Pinkney from Signpost Housing Group has written asking for confirmation that the Parish Council does not want street lighting in the new development to be known as 1 � 12 Ridouts. It was proposed by Cllr Horton and seconded by Cllr S Corben that a letter be written saying that the PC would prefer no lights but if that were not possible then lighting sympathetic to the rural area and economic to run would be acceptable, this was agreed. Letter to be copied to DCC & NDDC. vii Belchalwell Items A grit bin has been purchased at a cost of �123.85 plus VAT and should be fitted later in the week. viii) Travellers Cllr R Corben reported that all the travellers had now gone from Conygar Copse and the site has been cleaned up. If a planning application for a permanent site should be put forward the Parish Council would expect to be fully consulted. Cllr S Corben said that some of the travellers from here have moved to Shaftsbury. It was proposed by Cllr Trowbridge and seconded by Cllr Horton that a letter of thanks be written to Cllr Mrs Cox (DCC) for her efforts in helping to get the site cleared and also ask for her continued support of this council which feels that Conygar Copse is totally unsuitable for a site. ix) Parish Plan Cllr Horton, chairman of the Parish Plan Steering Group, reported having had 134 visitors to the first open day on Saturday 3rd at the Village Hall. He thanked all those who had put on displays 540 and all those volunteers who had �manned� the door and made, donated and served refreshments all day. The clerk reported that the grant of �2067 from DCC had been paid into the PC account, this money can only be used for the production of the plan. Steering group secretary Mr Abbott is preparing a preliminary report. A lot of issues had been put forward including speed restrictions, dog fouling, parking, footpaths, play equipment, recycling, litter, housing and the need for the completion of the Village Hall extension. Mr de Iongh (community worker) had said that there were still funds available from �Liveability� for issues which come out of parish plans and felt that it was worth the Village Hall committee applying for money to complete its project, he would send the relevant forms. Cllr Horton said that he thought the next step would be to devise a questionnaire based on the responses coming from the open day. The day had produced 3 or 4 more people interested in helping with the group. Cllr S Corben thanked Cllr Horton and his group for organising the event. x) Grass Cutting Tenders None had been received. The clerk said that as it was a relatively small amount of money there was no real need to go to tender. An approach would be made to the person who cut the grass for the 2006/07 season. xi) Dog Fouling Cllr Horton reported that he had tried to contact the Dog Warden but had had little success, he would follow up. Cllr S Corben produced two designs for A4 leaflets to be distributed around the village, he would produce sufficient copies of the chosen design. It was suggested that the boys who deliver the Blackmore Vale magazines could be asked to deliver the leaflets as well. xii) Drains � Lower St and Castle Ave These still appear to be blocked Cllr Horton would check and get back to the clerk for her to follow up. xiii) Pavement by museum � wheelchair access As this item appears not to have been followed up the clerk will write to DCC and request a site visit so that the problem faced by wheelchair users can be seen. xiv) Any Other Matters Arising None 6) PLANNING MATTERS a) applications 2/2006/14710 - D & M Sale, Mill Farm, Shillingstone Lane �temporary permission (7 years) for a mobile log cabin, to live in and keep chickens. There was insufficient information for the council to have an informed discussion and it was proposed by Cllr Burt and seconded by Cllr Horton that the PC objects to the application on those grounds, this was agreed 2/2007/0019 - P Gray, Littlebrook Farm, Belchalwell St � erect stable block. It was proposed by Cllr Trowbridge and seconded by Cllr Frampton that there be no objection, this was agreed. 2/2007/0020 - P Gray, Littlebrook Farm, Belchalwell St � barn with attached lean-to store. It was proposed by Cllr Trowbridge and seconded by Cllr Frampton that there be no objection, this was agreed. 2/2007/0024 P Cook, Mayfield Farm, S/N � replace existing pool enclosure, erect 2 storey extension and single storey extension. It was proposed by Cllr Horton and seconded by Cllr Frampton that there be no objections, this was agreed. b) decisions 2/2006/1287 � Penny�s Place, Fiddleford � erect agricultural workers dwelling. REFUSED � not satisfied that there is an essential need. 541 2/2006/1334 � land at OS 9822 & 8716 New Road S/N - certificate of lawfulness ISSUED for use of land for storage of vehicles etc. 2/2206/1352 � Hunters View, Belchalwell � convert bungalow to 2 storey house, porch, single storey and 2 storey extensions. REFUSED � overdevelopment of site. c) other Appeal by Ms DuBock against enforcement notices � appeal ref no�s APP/N1215/C/06/2031312 & APP/N1215/C/06/2031327. Following a site visit by NDDC the two enforcement notices were withdrawn on January 25th, the appeals have therefore ceased. 7) TOUGH CHOICES AT NDDC Cllr Burt has been invited to the Cabinet meeting on Thursday as DAPTC representative. 8) CORRESPONDENCE � DAPTC � *circular no 1/07 includes information on training days & update of Local Government & Public involvement in Health Bill. *Draft Dorset Charter (copied to Cllrs) *Rural Post Offices consultation Paper � responses needed by March 8th (Cllrs Burt & Horton to look at) *Freedom of Information Act �approval of schemes extended to end of 2008 *Shaping our Future � leaflet *Information & posters about recent outbreak of Avian Flu *election pack. � Environment Agency � Floodwatch poster � (on notice boards). � Terry Jenkins � requesting information on Earnest Lemon. � S/N Town Council � invite to meeting on Feb 27th to discuss ND provision of service 2008/09 � Cllrs Burt and Horton to attend. � Police � Homewatch section � information re local crimes � (on notice boards). � DCC � Speed Indicator Device user guide, encouraging Parish & Town councils to buy their own! � NDDC � noise nuisance investigation procedure (copied to Cllrs). � NDDC � notice of elections May 3rd packs to arrive mid March, timetable (copied to Cllrs). � NDDC � Draft Employment Land Review - consultation period Jan 26th � Feb 23rd (Cllrs Burt and Horton to look at). � DCA � Best Kept Village competition � information � SturQuest � notice of annual meeting March 7th and cancellation of representatives group meeting on Feb 12th. � BTCV � conservation charity � information about organisation � DCC � Rangers Service � volunteer day at Shillingstone Trailway Feb 24th � A member of the public, via email � regarding 20 mph speed limit. Reply to be sent saying that if this comes from the Parish Plan as an issue then appropriate action will be taken. 9) REPRESENTATIVES REPORTS Poor Lands Charity Committee � Cllr Frampton reported that 15 people had benefited from the Christmas donations not 12 as previously recorded. The ground rent had been received for 2007. Footpath Liaison Officer � Cllr Horton and Mrs Calcott had attended a training day which had been interesting. A ROW Improvement Plan is now in production. Okeford United Football Club � Cllr S Corben reported that the boys teams are doing very well. Village Hall Management Committee � Cllr Burt reported that work was progressing slowly as money was fast running out. They are relying heavily on volunteer help and donations, the treasurer is currently trying to source extra funds. Homewatch � this post is still vacant. Cllr Horton is continuing to accept correspondence and posting notices onto the notice board. 542 10) DISTRICT COUNCILLOR�S REPORT Cllr Bignell confirmed that there is still some Liveability Fund money available. The District Council budget will probably be set later this month. There has been a good percentage of support from Towns and Parishes. Licensing laws are settling down, 24 hour licensing may not necessarily be a good thing. The planning department has relocated to a more suitable area. 11) POINTS FROM THE PUBLIC � The village name sign on Shillingstone Lane has been turned around. � A request for information about a front porch that used to be on �Conygar�, Shillingstone Lane. 12) FINANCIAL MATTERS To Pay:- Mrs D Burt � cooker 299.99 } grit bin 145.52 } chq no 309 445.51 Miss S Parry - retiring clerk�s salary chq no 308 330.29 Fireline Ltd - fire extinguisher service chq no 310 135.25 It was proposed by Cllr Horton and seconded by Cllr Frampton that these be paid, this was agreed. Donations had been received from TOPS - �10.00 and New Years Eve party �20.00. �2067 had been received from DCC for the production of the Parish Plan. A letter of thanks has been received from St Andrews PCC. A letter from Nordcat asking for a contribution to funds � PC unable to help at this time. The clerk asked if the council wished to continue its arrangement at 60 Greenhayes re parking and access. It was proposed by Cllr Horton and seconded by Cllr R Corben that letters be sent out requesting payment for the coming year, this was agreed. A request for payment for access to the garage for 62 Greenhayes also to be sent. The clerk reported that the Annual Risk Assessment was well overdue and should be dealt with at the next meeting. 13) A.O.B. Cllr Horton reported that the Head Teacher from the School had enquired about using the Recreation Ground for football and cricket as the School grounds are not suitable. The clerk was asked to write agreeing to the request and also offering the use of the Pavilion. Cllr S Corben also offered any help he could give on behalf of the Football Club. 14) THE NEXT MEETING will be Tuesday March 6th at 7-30 pm at the Pavilion. The chairman thanked everyone and closed the meeting at 9-45pm. There was a short break before going into closed session for item 15. 538 MINUTES OF OKEFORD FITZPAINE PARISH COUNCIL MEETING HELD AT THE PAVILION ON FEBRUARY 6th 2007 Present:- Cllr M Burt (chairman) Cllr E Horton (vice-chairman) Cllr R Corben Cllr S Corben Cllr A Frampton Cllr B Trowbridge Also present:- Mrs D Burt (clerk), Cllr M Bignell (NDDC) and 4 members of the public. The chairman read a letter of resignation from the clerk Miss S Parry. It was proposed by Cllr Horton and seconded by Cllr Frampton that Mrs D Burt carry out the clerk�s tasks for the current meeting, this was agreed. The council would go into closed session after the main business to discuss the clerk�s post in detail. 1) APOLOGIES Cllr Mrs Buckley (working) 2) THE (amended) MINUTES of the December 5th 2006 meeting had been circulated to councillors and notice boards, there were three other amendments - on page 532 item 6i replace enable with arrange, on page 533 item 6iv replace NDDC with DCC and page 534 item 13 replace grass cutting tenders with invitation to tender for grass cutting. It was proposed by Cllr Horton and seconded by Cllr Trowbridge that the minutes should be signed by the chairman with the above amendments, this was agreed. THE MINUTES of the January 2nd 2007 meeting had been circulated to councillors and notice boards, there was one amendment � on page 535 replace 2006 with 2007. It was proposed by Cllr R Corben and seconded by Cllr Trowbridge that the minutes should be signed by the chairman with the above amendment, this was agreed. The chairman welcomed members of the public and invited them to indicate during the meeting if they had a comment to make. 3) POINTS FROM THE PUBLIC RELATING TO ITEM 5 ONLY None 4) DECLARATIONS OF INTEREST Cllr Burt declared an interest in the appointment of the temporary clerk and in the closed session to follow the meeting. Cllr Burt declared an interest in item 9 being chairman of the Village Hall Management Committee. 5) MATTERS ARISING i) Recreation Ground � The chairman reported that it had not been possible to undo the screws on no.2 car park lamp but he would try again. � Ms Wassey (NDDC) had informed the chairman that on one occasion the recycling crew had been unable to access the car park as the gate was locked. He told her that he had opened it for them and that he had previously given a key to a member of NDDC - the crew were unaware of this. He would get more keys cut and give one to the crew. � The clerk reported that the insurance on the old tractor had been transferred to the new tractor. � The clerk reported that the new cooker had arrived and been installed. � The chairman reported that an incident involving a wheelchair using the ramp at the front doors had occurred resulting in an injury and a stay in hospital for the wheelchair user. It was proposed by Cllr Horton and seconded by Cllr Frampton that Cllrs Burt and R Corben look at the problem and carry out any work they feel necessary to solve it, this was agreed. 539 Cllr S Corben said that there may be a problem with the wheelchair itself as not being suitable for the user and this would be investigated. � Cllr Frampton reported having cut the grass using the new tractor and had had no problems. � Cllr S Corben reported that a week or so ago someone had attempted to start a bonfire in front of the pavilion, the incident occurred along with several other acts of vandalism in the village following or during a party. � The chairman asked if members of the Football Club could remove items of wood etc from the toilet area in the old part of the pavilion as they were needed for the Youth Club. Cllr S Corben would arrange for this to be done. ii) Bowey Field Several incidents of vandalism had occurred including the smashing of two street lights and the destruction of the rubbish bins, the litter being scattered over the field. DCC have now replaced the heads on the lamps and the rubbish has now been cleared. The bins still need attention, NDDC are aware of the problem. Cllr Horton is awaiting a response from HMP regarding a working party. iii) Chicken Processing Factory Not directly connected to the factory - posters and information on the current outbreak of avian flu in Suffolk had been received from the DAPTC for distribution. iv) New Cross As there had been no progress for some months it was agreed to write to DCC for an update and copy the letter to Cllr Mrs Cox. v) Community Planning The chairman reported on the work he is involved with in his role as DAPTC rep to the North Dorset Community Partnership Steering Group. Dorset Community Action (DCA) with members of the Steering Group has appointed consultants to look into how the partnerships are working. The cost will be �10,000. He said he had little confidence in any outcome as the company appointed has been promoting the way North Dorset is working with the partnerships, so he feels they will be biased. The funding is being administered by DCA and comes in part from Lloyds Bank. vi) Housing Needs Martin Pinkney from Signpost Housing Group has written asking for confirmation that the Parish Council does not want street lighting in the new development to be known as 1 � 12 Ridouts. It was proposed by Cllr Horton and seconded by Cllr S Corben that a letter be written saying that the PC would prefer no lights but if that were not possible then lighting sympathetic to the rural area and economic to run would be acceptable, this was agreed. Letter to be copied to DCC & NDDC. vii Belchalwell Items A grit bin has been purchased at a cost of �123.85 plus VAT and should be fitted later in the week. viii) Travellers Cllr R Corben reported that all the travellers had now gone from Conygar Copse and the site has been cleaned up. If a planning application for a permanent site should be put forward the Parish Council would expect to be fully consulted. Cllr S Corben said that some of the travellers from here have moved to Shaftsbury. It was proposed by Cllr Trowbridge and seconded by Cllr Horton that a letter of thanks be written to Cllr Mrs Cox (DCC) for her efforts in helping to get the site cleared and also ask for her continued support of this council which feels that Conygar Copse is totally unsuitable for a site. ix) Parish Plan Cllr Horton, chairman of the Parish Plan Steering Group, reported having had 134 visitors to the first open day on Saturday 3rd at the Village Hall. He thanked all those who had put on displays 540 and all those volunteers who had �manned� the door and made, donated and served refreshments all day. The clerk reported that the grant of �2067 from DCC had been paid into the PC account, this money can only be used for the production of the plan. Steering group secretary Mr Abbott is preparing a preliminary report. A lot of issues had been put forward including speed restrictions, dog fouling, parking, footpaths, play equipment, recycling, litter, housing and the need for the completion of the Village Hall extension. Mr de Iongh (community worker) had said that there were still funds available from �Liveability� for issues which come out of parish plans and felt that it was worth the Village Hall committee applying for money to complete its project, he would send the relevant forms. Cllr Horton said that he thought the next step would be to devise a questionnaire based on the responses coming from the open day. The day had produced 3 or 4 more people interested in helping with the group. Cllr S Corben thanked Cllr Horton and his group for organising the event. x) Grass Cutting Tenders None had been received. The clerk said that as it was a relatively small amount of money there was no real need to go to tender. An approach would be made to the person who cut the grass for the 2006/07 season. xi) Dog Fouling Cllr Horton reported that he had tried to contact the Dog Warden but had had little success, he would follow up. Cllr S Corben produced two designs for A4 leaflets to be distributed around the village, he would produce sufficient copies of the chosen design. It was suggested that the boys who deliver the Blackmore Vale magazines could be asked to deliver the leaflets as well. xii) Drains � Lower St and Castle Ave These still appear to be blocked Cllr Horton would check and get back to the clerk for her to follow up. xiii) Pavement by museum � wheelchair access As this item appears not to have been followed up the clerk will write to DCC and request a site visit so that the problem faced by wheelchair users can be seen. xiv) Any Other Matters Arising None 6) PLANNING MATTERS a) applications 2/2006/14710 - D & M Sale, Mill Farm, Shillingstone Lane �temporary permission (7 years) for a mobile log cabin, to live in and keep chickens. There was insufficient information for the council to have an informed discussion and it was proposed by Cllr Burt and seconded by Cllr Horton that the PC objects to the application on those grounds, this was agreed 2/2007/0019 - P Gray, Littlebrook Farm, Belchalwell St � erect stable block. It was proposed by Cllr Trowbridge and seconded by Cllr Frampton that there be no objection, this was agreed. 2/2007/0020 - P Gray, Littlebrook Farm, Belchalwell St � barn with attached lean-to store. It was proposed by Cllr Trowbridge and seconded by Cllr Frampton that there be no objection, this was agreed. 2/2007/0024 P Cook, Mayfield Farm, S/N � replace existing pool enclosure, erect 2 storey extension and single storey extension. It was proposed by Cllr Horton and seconded by Cllr Frampton that there be no objections, this was agreed. b) decisions 2/2006/1287 � Penny�s Place, Fiddleford � erect agricultural workers dwelling. REFUSED � not satisfied that there is an essential need. 541 2/2006/1334 � land at OS 9822 & 8716 New Road S/N - certificate of lawfulness ISSUED for use of land for storage of vehicles etc. 2/2206/1352 � Hunters View, Belchalwell � convert bungalow to 2 storey house, porch, single storey and 2 storey extensions. REFUSED � overdevelopment of site. c) other Appeal by Ms DuBock against enforcement notices � appeal ref no�s APP/N1215/C/06/2031312 & APP/N1215/C/06/2031327. Following a site visit by NDDC the two enforcement notices were withdrawn on January 25th, the appeals have therefore ceased. 7) TOUGH CHOICES AT NDDC Cllr Burt has been invited to the Cabinet meeting on Thursday as DAPTC representative. 8) CORRESPONDENCE � DAPTC � *circular no 1/07 includes information on training days & update of Local Government & Public involvement in Health Bill. *Draft Dorset Charter (copied to Cllrs) *Rural Post Offices consultation Paper � responses needed by March 8th (Cllrs Burt & Horton to look at) *Freedom of Information Act �approval of schemes extended to end of 2008 *Shaping our Future � leaflet *Information & posters about recent outbreak of Avian Flu *election pack. � Environment Agency � Floodwatch poster � (on notice boards). � Terry Jenkins � requesting information on Earnest Lemon. � S/N Town Council � invite to meeting on Feb 27th to discuss ND provision of service 2008/09 � Cllrs Burt and Horton to attend. � Police � Homewatch section � information re local crimes � (on notice boards). � DCC � Speed Indicator Device user guide, encouraging Parish & Town councils to buy their own! � NDDC � noise nuisance investigation procedure (copied to Cllrs). � NDDC � notice of elections May 3rd packs to arrive mid March, timetable (copied to Cllrs). � NDDC � Draft Employment Land Review - consultation period Jan 26th � Feb 23rd (Cllrs Burt and Horton to look at). � DCA � Best Kept Village competition � information � SturQuest � notice of annual meeting March 7th and cancellation of representatives group meeting on Feb 12th. � BTCV � conservation charity � information about organisation � DCC � Rangers Service � volunteer day at Shillingstone Trailway Feb 24th � A member of the public, via email � regarding 20 mph speed limit. Reply to be sent saying that if this comes from the Parish Plan as an issue then appropriate action will be taken. 9) REPRESENTATIVES REPORTS Poor Lands Charity Committee � Cllr Frampton reported that 15 people had benefited from the Christmas donations not 12 as previously recorded. The ground rent had been received for 2007. Footpath Liaison Officer � Cllr Horton and Mrs Calcott had attended a training day which had been interesting. A ROW Improvement Plan is now in production. Okeford United Football Club � Cllr S Corben reported that the boys teams are doing very well. Village Hall Management Committee � Cllr Burt reported that work was progressing slowly as money was fast running out. They are relying heavily on volunteer help and donations, the treasurer is currently trying to source extra funds. Homewatch � this post is still vacant. Cllr Horton is continuing to accept correspondence and posting notices onto the notice board. 542 10) DISTRICT COUNCILLOR�S REPORT Cllr Bignell confirmed that there is still some Liveability Fund money available. The District Council budget will probably be set later this month. There has been a good percentage of support from Towns and Parishes. Licensing laws are settling down, 24 hour licensing may not necessarily be a good thing. The planning department has relocated to a more suitable area. 11) POINTS FROM THE PUBLIC � The village name sign on Shillingstone Lane has been turned around. � A request for information about a front porch that used to be on �Conygar�, Shillingstone Lane. 12) FINANCIAL MATTERS To Pay:- Mrs D Burt � cooker 299.99 } grit bin 145.52 } chq no 309 445.51 Miss S Parry - retiring clerk�s salary chq no 308 330.29 Fireline Ltd - fire extinguisher service chq no 310 135.25 It was proposed by Cllr Horton and seconded by Cllr Frampton that these be paid, this was agreed. Donations had been received from TOPS - �10.00 and New Years Eve party �20.00. �2067 had been received from DCC for the production of the Parish Plan. A letter of thanks has been received from St Andrews PCC. A letter from Nordcat asking for a contribution to funds � PC unable to help at this time. The clerk asked if the council wished to continue its arrangement at 60 Greenhayes re parking and access. It was proposed by Cllr Horton and seconded by Cllr R Corben that letters be sent out requesting payment for the coming year, this was agreed. A request for payment for access to the garage for 62 Greenhayes also to be sent. The clerk reported that the Annual Risk Assessment was well overdue and should be dealt with at the next meeting. 13) A.O.B. Cllr Horton reported that the Head Teacher from the School had enquired about using the Recreation Ground for football and cricket as the School grounds are not suitable. The clerk was asked to write agreeing to the request and also offering the use of the Pavilion. Cllr S Corben also offered any help he could give on behalf of the Football Club. 14) THE NEXT MEETING will be Tuesday March 6th at 7-30 pm at the Pavilion. The chairman thanked everyone and closed the meeting at 9-45pm. There was a short break before going into closed session for item 15. |